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How to sort, search, and organize emails in Mail on Mac (macOS)

16/08/2020 by ALOK DAS

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But before exploring the advanced functionality of the application “post office», We recommend that you first familiarize yourself with the main features of the program. After all, even such simple operations as sorting letters, their search and organization, not all users are able to carry out. For those who have not yet had time to thoroughly familiarize themselves with macOS and do not know how to perform these simple operations in the program “post office”, Our material will help.

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Sort emails in Mail on Mac

It is possible to configure several options for sorting letters in the application “post office», The options are changed with one click.

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Column sorting

By default, in the program layout setting, a list of messages is displayed on the left, and the contents of the selected message on the right. You can click on the column header at the top of the message list and select the option by which you want to sort messages: by sender, size, subject, file attachments, etc. Just select one of these options to sort the message list.

For example, if you click to sort on a column heading Sender, then the list of letters will be displayed with the senders in alphabetical order, starting with the Russian letter A, and if you click on the field again, the list will turn over and start with the Latin Z.

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Sorting using the menu bar

You can also use the actions on the menu bar to sort in whatever layout you use. Click on View -> Sort by and select the option you want, such as by size, subject, date, or unread. You can also choose to display from old to new letters or vice versa, from the letter A to Z, depending on the sorting you choose.

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Organize email in Mail on Mac

Keeping order in your folder Inbox can be challenging, especially if there are many letters arriving there every day. Fortunately, the application “post office»Provides an easy way to organize your posts.

Create a new mailbox (or several)

Mailboxes are actually folders that can store your messages and process them for any account you set up.

If you have the sidebar open Mailboxes, scroll down to the mailbox associated with your account and hover over it. Click on the icon that appears “+»To the right of the title. Or you can press Crate → New Crate on the menu bar.

In the pop-up window, confirm the current location of the box (email account) or select another from the drop-down list. Give the new mailbox a name and click OK…

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Organizing emails in new mailboxes

Now you can use the new mailbox (folder) you created to improve the organization of your messages. There are several different ways to do this. Select a message and then do one of the following:

Drag it to the mailbox in the sidebar.
Click Message → Move to on the menu bar and select a mailbox.
Right-click on the message, and then select “Move to“, And then the required box.
On the toolbar of the program “post office“Click the down arrow in the drop-down list”Move to»And select the required mailbox.

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Find email in Mail on Mac

The last trick for working with “By mail“On the Mac, which I’ll talk about, is performing a search. This is a valuable tool that will help you find a specific message. Search helps when the user does not remember which mailbox or even account contains the letter he needs.

The search field is located in the upper right corner of the application window “post office»In the default toolbar format. Just start typing what you are looking for there, be it the sender, the subject, or a piece of text in an email. You will immediately see suitable options collected in sections People, Themes or Mailboxes… You can select them immediately or continue to enter further text to narrow the search circle.

When you find the letter you want and select it, after finishing working with it, just click the cross in the search field. This clears the results and lets you go back to working with your current mailbox.

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Finally

Learning the basics of using the new mail application will help you not only accomplish your current simple tasks, but also prepare for more complex scenarios. In the future, they will certainly be in demand. We hope that our tips for beginners will help you master the program “post office“For Mac. Also check out other helpful instructions for using the app. post office:

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New iOS 14: How to sort photos and videos using search filters in the Photos app on iPhone and iPad

30/07/2020 by ALOK DAS

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The Photos app has a good search function to find the specific photos and videos you want. But when you are inside an album, this search option is not very useful. In iOS 14 and iPadOS 14 (a detailed look at new features), Apple implemented filtering functionality for this app.

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With filters in Photos, you can narrow down the number of items you see by media type, or if they have been edited or added to favorites. You can use filters on pre-made collections, shared albums, and albums that you create. Here’s how to use filters in Photos on iPhone and iPad.

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What is it for?

The filtering feature in Photos can come in handy in many situations. In large albums that contain many elements, you can filter and leave, for example, only videos for display. Or in a folder “Recent” you can only view the items you have edited.

Did you like the appearance of filters in Photos? Let us know in the comments if you find this feature useful for yourself and whether you will use it.

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In which sections of the “Photos” application you can filter images

The easiest way to find out if you can use a filter at a specific location in Photos is to simply check for the option. But to help you out, we’ll show you where you can apply filters.

You can use filters in albums “Places”, Favorites and “Recent”, and also in each folder “Types of Media”, “Shared Albums” and “My albums”… Also, you can apply a filter to your search results when searching for a photo or video.

Basically, the only sections in Photos where you can’t use filters are: tab “For you” and albums “People” and “Recently Deleted”…

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Types of search filters in the Photos app

There are four filters you can use depending on your location in “Photo”… These include “Chosen”, “Modified”, “Photo” and “Video”…

This must be taken into account, because the filter parameters will vary depending on the place of its application. For example, if you are viewing the section “Chosen”, then element “Chosen” obviously not among the filter options. And if you are in the folder “Types of media”you will only see “Modified” and “Chosen” as filter parameters.

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How to use search filters in the Photos app

Now that you have an understanding of the basics of working with filters, it’s time to use them. Select in “Photo” the collection or album to which you want to apply the filter. Then follow these steps.

1. Click on the three dots in the upper right corner of the window.

2. Select “Filter”…

3. Select the type or types of filters and note that you can apply more than one filter at a time to narrow down the search results as needed. Click on the desired item to select or deselect it.

4. Click “Done”…

When you get the results of the filter, you will also see below the cardinality it found and the type of filter you applied.

To go to the default filtering options, click on the button that appears “Change filter”, and select “All objects”…

Note. In addition to removing a filter, you can use this process to modify the filter by adding new types to it or removing old ones.

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How to use groups to sort files in Finder on Mac

17/07/2020 by ALOK DAS

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Finder on Mac is an important tool for finding documents, applications, folders, and other items that you may need on your computer. In addition, in the latest versions of macOS, the file manager Finder got a tool for managing the iPhone, for which iTunes was previously used.

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The key to efficiently using the Finder is the ability to quickly and easily sort data. The Finder toolbar provides amazing possibilities for this, allowing you to display items in the form of icons, a list, in columns or in the form of a gallery. But there is another sorting method in Finder that can make this tool even more efficient – groups.

Here’s how to use groups in Finder to make sorting and searching easier.

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Group Finder Overview on Mac

It should be noted right away that the Gallery view in Finder does not support sorting files into groups. At first this may seem strange, but as soon as you see how the grouping works, the meaning of such a decision will become obvious.

When you use groups in the Finder, the folder you are browsing will most likely be sorted by element type by default. This is useful for folders that contain several kinds of items, such as documents, images, videos, text documents and subdirectories.

In addition, your documents will also be grouped according to their type. Thus, you will see together documents in PDF format, presentations and spreadsheets. However, you can change the sort order of groups, as we will discuss below.

File sorting is turned off:

File sorting is enabled:

And one more nuance: when you decide to use groups in Finder, they will be applied only to the folder you are currently viewing. This gives you the option to use grouping only when you really need it.

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How to enable group usage in Finder on Mac

To use groups in the Finder folder, do one of the following:

 Click the gear icon (starting with macOS Big Sur – a circle with three dots) in the Finder toolbar and select “Use groups“.

 Select “View” in the menu bar and select “Use groups“.

 Right-click in the folder and select “Use groups“.

You will immediately see the processed folder with grouped items.

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How to choose the option to sort files by group in Finder

You might prefer to group items by date, size, tags, or application than just by type. It is as simple as the inclusion of a group.

For example, after you enable groups in the Finder, you can use the same menus to change the grouping.

 Click the gear icon on the Finder toolbar and select “Group“.

 Select “View” in the menu bar and select “Group“.

 Right-click in the folder and select “Group“.

Then select the option by which you want to group the data in the pop-up menu. You have nine different options that are great for different types of folders.

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How to disable sorting files by groups in Finder

To stop using groups, follow one of the methods described above to enable them, and then click “Use groups“And uncheck this item.

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Using groups in the Finder can really come in handy. Whether you group by type, date, or size, this type of view can be an easy way to sort your items in the right way. Do you use this way of organizing data when you are looking for something on a Mac?

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Declutter Overview – Automatically Sort Files by Folder on Mac Desktop

28/04/2020 by ALOK DAS

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Having Dock on macOS eliminates the many shortcuts to applications on the desktop. Often this does not apply to documents, multimedia files and other information that we clutter up the space with. This issue is solved by installing the useful Declutter utility, which we will cover in more detail in this article.

Download Declutter for Mac (Mac App Store)

Ideally, you should make it a rule to daily clean your desktop (both virtual and real). However, it is human nature to be lazy and the beautiful desktop wallpaper is gradually cluttered with a bunch of important and not very icons.

Yes, there are working methods that allow you to hide all the icons from the macOS desktop in one click, but still it would be much more convenient to automate the process of daily sorting of the contents of the desktop. Declutter utility developers also consider.

As you may have guessed, Declutter is designed to automatically clean up chaos.

The principle of the utility is to create thematic folders on the macOS desktop with the specified parameters into which, after a certain period of time, all files from the desktop are sorted.

Initially, developers offer four folders: images, documents, music and video.

The user has the right to configure both existing and add new ones, with their own filters and extensions.

In addition to these basic parameters, the associative folder color and icon are selected.

To access the application settings, you must click the button that appears in the macOS menu bar.

Here, in addition to the list of folders, there are application settings,

as well as setting the interval for checking macOS desktop.

The interval at which Declutter automatically sorts files on the desktop can vary from one minute to eight hours. Unfortunately, there is no way to add a schedule, for example, for Declutter to start working by the end of the day.

Download Declutter for Mac (Mac App Store)

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How to quickly sort tabs on an iPad on an iPad (iPadOS) in Safari

16/04/2020 by ALOK DAS

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Thanks to the updated operating system, dubbed the iPadOS, the iPad tablet has become the most productive than ever. Working with new features will require some practice, but as you use iPadOS, you can find more and more unexpected and enjoyable features of the system, one of which is the following simple way to sort tabs.

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If several tabs are open in the browser on the iPad, a special panel appears at the top of the window. With it, you can manually sort the tabs by dragging them to the desired location. But iPadOS has the ability to do this automatically. This will sort the tabs by name or website.

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How to automatically sort Safari tabs on iPad

1. Launch the Safari browser.

2. Place your finger on any tab in the tab bar.

3. Wait a few seconds.

4. A popup menu will open.

Now select “Sort tabs by name” or “Organize tabs by website”. If you select the first option, then the tabs are sorted alphabetically, if you select the latter, they are first sorted by website, and then alphabetically.

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How to open sites in a new Safari tab on iPad: 4 ways

If you see an interesting link on a website and want to open it in a new tab, you can of course just click on the link. You can also pinch this link with your finger until the quick menu opens.

Here you can select a menu item “Open in a new tab” or Open In Background. Both of these modes open the link in a new tab, however, the advantage of the option Open In Background consists in the fact that the user does not have to leave the current page to open the link.

This parameter is configured along the path. Settings -> Safari -> Tabs in the background.

As a third method, place your finger on the link and drag it to the tab bar, selecting the place there and releasing your finger. The link will immediately open in a new tab.

Finally, there is a fourth way. To open a link in a new tab, tap the link with two fingers – it is really simple and convenient!

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