emails

How to set up an autoresponder for emails in Mail on Mac

07/01/2022 by

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Of course, the program will not answer for you about the content of the letter, but it will inform the addressee that you are not there now and will reply later.

If in response to your letter you received a message like “At the moment I am on vacation, write to me after [дата] or call back [дата]”, be aware that this is the template message automatically sent by the mail client.

Below we will tell you how to independently configure automatic responses in the program. “Mail” on your Mac. Setting up auto-replies on all Macs is the same, regardless of the version of the operating system used.

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How to set up automatic replies to emails in Mail on Mac

Next, we’ll show you how to set up instant auto replies for all incoming emails.

1. Open the app “Mail”;

2. Go to “Settings” and choose “Filters”;

3. Select an option “Add filter” and name it appropriately (e.g. “Answering machine for vacation time”);

4. Specify the parameter to satisfy one or all of the conditions;

5. In the drop-down menu of the section “If” choose “Every message”;

6. Now in the drop-down menu of the section Do the following choose “Answer”;

7. Click on Reply with text message and enter the text of the automatic reply;

8. Click on “OK”and then again on “OK”to set auto reply.

By doing all of the above, you will set up an automatic reply to all emails that arrive on your Mac while you are away. You can check if the feature works by sending an email to yourself. If you receive an automatic response, it means that everything was done correctly and the function is working. By setting the options for satisfying the conditions, you can choose to send auto replies only to certain recipients, only to letters from certain domains, only on certain dates, etc.

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How to turn automatic replies on or off in Mail on Mac

Once set up, auto replies are activated automatically. You can later turn them off and then turn them back on if necessary.

1. In the application “Mail” on your Mac go to “Preferences”;

2. Select “Filters” and check / uncheck the box next to the desired filter.

As a rule, autoreplies are widely used in business, but they can also come in handy in private correspondence. For example, you have to move away from the computer for a while, but you do not want your recipient to think that you are ignoring their letters. Also, this feature is indispensable if you really ignore messages from a certain person, but do not want them to know about it.

Setting up auto replies is just one of a number of options available under “Filters” mail client for Mac. For example, you can remotely put your computer into standby mode using your iPhone, set up automatic message forwarding, add sound effects for messages from specific recipients, set up automatic deletion of specific messages, and more.

See also:

How to end emails correctly for a better chance of a positive response

24/12/2021 by

Emails have long been an important and integral part of modern life. Whether you’re sending emails to friends or to work, the fact remains that you have to deal with them often enough.

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This is why you need to pay attention to what your email is. It takes time to design it. You also need to think about how to finish writing your email properly.

Below we will consider the most successful email signatures that are best suited for professional communications support. We will also talk about why it is so important to have a signature in emails sent for business purposes.

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The need for a good email ending

There are several reasons why you need to end your email correctly:

The lack of a proper signature can seem rude or down-to-earth.
If you are emailing the company that posted the job, there is a good chance that the email will end up in the hands of the appropriate HR manager. You need to show your professionalism to unknown third parties.
A good email signature can also increase your chances of getting a response. A call to action such as “Thank you for taking the time to read my resume. I look forward to hearing from you, ”can act as a hint.

When you sign an email, the correct format should be something like this:

Closing string. Usually it expresses some kind of gratitude or call to action.
A closing greeting such as “Best wishes”, “Sincerely” or “Yours sincerely”… The type of email signature you use depends on its context and the length of the email conversation.
Your full name under the final greeting. This will help you understand who is sending the email.
At the end of the signature, you must leave information about your contacts. This could be an email, website and social media link (if applicable), phone number, etc. This will give the person reading the letter information about additional ways to contact you.

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Note… Pay attention to what type of email signature suits your communication style. The closing phrases should reflect the situation in terms of professionalism and tone. They also need to sound authentic to you and your voice.

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Different types of email signatures and when to use them

Before choosing a more appropriate signature, use the following tips to figure out what tone you should set in your letter.

Are you in contact with a new business partner?
Does your recipient accept informal communication?
Do you know the person you are contacting directly?
Have you emailed him before?

Different types of businesses require different styles of email communication. It’s always safer to act professionally and formally, but on the other hand, you run the risk of sounding too dry and harsh and not making personal contact.

You also need to decide on the length of your email signature. For example, an introductory email will require a deeper call to action. Written communication with your coworkers can be informal.

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Versatile ways to end email that work

Best wishes

Any use of the word “best” is usually a safe bet. This is a common electronic signature, suitable for both routine and formal occasions.
However, a study by statisticians showed that this signature has a lower-than-average response rate. So keep this in mind when you use “Best wishes”…

In general terms, this kind of email signature would look something like this:

Best wishes, full name

Sincerely

Regards, this is another common way to complete an email. This signature is well suited to formal business situations.
Regards is a good way to complete an email if you are applying for a new job at the company. This emphasizes your sincere desire to cooperate.
You are also sincere in your hopes of hearing another person’s answer. So it looks natural.

In general, the letter will end with something like this:

Best regards, full name

Best wishes

Goodbye runs the risk of sounding too harsh. If you are sending an email to someone in a formal business situation, then “Good day” (Good day) will be appropriate.

This email signature will look like

All the best

Best regards, full name

Other common ways to complete an email:

Have a good day
With thanks
With the warmest feelings

Once again, be sure to match the mood and tone of your correspondence when it comes to choosing the email signature that works best. These external factors can affect your success.

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About using the word “Thank you”

While simply “thank you” in the signature seems like a good way to get an answer, there are actually conflicting reports about the overall effectiveness of this option. In fact, “Thank you” may seem random and inappropriate, especially in your introductory letter. It is best to match the required speaking style and manner of communication so that your “Thank you” really looks appropriate.

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Common ways to complete an email that don’t work

We also need to share a few ways you should never end your email.

your friend or Yours sincerely…

If this is not a personal letter or a message not to your friend at all, then such a signature looks insincere. “Yours sincerely” sounds very informal for most business correspondence.

Sent by iPhone…

“Sent from iPhone” can be perceived as either an outdated joke, or a desire to boast of having a status smartphone, or signs of technical illiteracy (laziness), which does not allow changing the personal signature set by default. Such a signature in any case looks tasteless and disrespectful.

Take care of yourself.

Communications professionals believe that the phrase “take care of yourself” can cause anxiety to the recipient of the email. Such words subconsciously inspire a person that something is wrong with him, he has hidden health problems. This will lead to a decrease in the response rate.

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The importance of email signature

As we mentioned, a signature must be included at the end of a professionally composed email. We’ve already talked about what you should include in this signature, but we want to emphasize that this element of the letter is important. Essentially, your signature is your public face. It is on this basis that other people will form their first impression of you, especially if you work remotely.

Think of a good email signature as choosing clothes for your interview. You must do your best to pass it. The worst thing you can do in a situation like this is to look sloppy, both in appearance and in behavior.

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Emails are an important part of our professional life. Unfortunately or fortunately, we always have to deal with them. But with a common well-chosen template for emails, you can compose emails faster.

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How to automatically delete emails from selected contacts on iPhone, iPad or Mac

11/11/2021 by

It may seem strange to you, but even after blocking the sender of unwanted messages in the Mail application, they will still come from this contact. The logic of the program is that it will still continue to receive emails, but will mark them as blocked. And only then the user can do whatever he wants with them.

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But most of the time we just delete such letters, right? Otherwise, why block the sender at all if we want to receive and read letters from him? If you want to optimize your work and stop taking additional steps to delete unwanted messages from your Inbox, then we will help you set up automatic deletion of blocked messages to the Trash. This recipe will be relevant for both macOS devices and iOS gadgets.

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How to block (blacklist) the email of a specific sender in the Mail app on iPhone, iPad or Mac

In order to block the contact of the sender of an e-mail letter:

On iPhone or iPad

1. Open the desired email and tap the sender’s name.

2. Tap the sender’s name again.

3. In the opened contact card, double-click Block contact…

The fact that the sender is blocked will be indicated by a special icon.

You can find the list of blocked contacts along the path: application Settings → Mail section → Blocked…

On Mac

1. Open the required letter and click on the arrow to the right of the sender’s name.

2. In the context menu that appears, click Block contact…

The fact that the sender is blocked will be indicated by a special icon.

You can find the list of blocked contacts along the path: application Mail → Settings → Spam section → Blocked tab…

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How to automatically delete emails from selected contacts on iPhone or iPad

This is a fairly straightforward setting and is already present in the iOS Settings app. Open it and follow these steps to get rid of unwanted emails.

1. In “Settings” Choose a section “mail“.

2. Scroll down to the “Processing topics” and press “From blocked senders“.

3. Check the box next to the “Add to cart“.

4. Optionally, you can activate the switch at the top of this window to mark a blocked sender. However, this option is useful if you want to leave blocked emails in your inbox.

Click on the arrow at the top and exit the Mail settings. Or just close the application “Settings“.

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How to Automatically Remove Email from Selected Contacts on Mac

To change this setting for Mac mail, go directly to the app “mail“And do the following there:

1. Click mail → Settings… on the menu bar.

2. Select the section “Spam“, And then go to the tab “Blocked”…

3. Activate the switch “Enable Blocked Messages Filter”, If it has not been done earlier.

Just below check the option “Move to Trash” In chapter “When receiving messages from blocked addresses“.

Now you can close the settings window “Mail“If the required changes have been made.

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Conclusion

Blocking a sender means that you will no longer receive emails from them. That is why we block the unwanted addressee. But in the case of Mail, the situation is different. So if you really don’t want emails from people you’ve blocked showing up in your inbox at all, set up your app to send spam straight to Trash.

What do you think about this logic for processing messages from blocked senders? Do you think the Mail app needs to fix this behavior, or does it make sense overall?

See also:

How to quickly search for emails in Mail on Mac

03/07/2021 by ALOK DAS

For many users, the Mail app on Mac is the most important tool to work with. But sooner or later there comes a time when you cannot quickly find the letter you need. You may not have moved it to the correct folder, deleted it, or archived it. It may be that you simply do not see this letter in your mailbox among hundreds of similar ones.

In this article, we’ll show you several ways to search in the Mail app on Mac, and also show you how to save search results for reuse.

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Search methods in Mail on Mac

You can use keywords in various ways when searching for the desired letter in Mail. It is possible to search for entire applications, use filters or spoken speech. And if you’re using a search that you want to save, that’s easy too.

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How to search Mail on Mac using suggestions

One of the easiest ways to find the item you’re looking for in an email in Apple’s Mail app is by using hints. From other apps and services, like Google, you know that word suggestions appear even as you type. This can make it much easier to find what you are looking for.

With the Mail app open, start typing a keyword in the search box at the top. With each letter you add, the suggested options will be automatically corrected. Ultimately, using this method, you will be able to find the desired letter.

For example, we wanted to find emails from a company DaisyDisk, so we started typing “dai”And received many options. Then, as soon as “s», The most suitable ones remained in the sample.

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How to search mail using filters

Another convenient way to search for messages in Mail is to use filters. They can be used in conjunction with the tips described above.

Let’s use the same example with DaisyDisk. We will see several options that include emails from people with that name and similar topics. These are just a few of the filters you can see. If you click on one of the options, this filter will appear in the search box. And if there is a down arrow next to the filter, then this means the presence of additional options.

In this picture you can see how we chose the first option in the section “People“For Oleg from DaisyDisk…

This action will add a filter like “From“In the search box. Using the down arrow button next to this filter, you can select additional options “To whom“And”All message“. This will change the results in accordance with the new filter settings.

You can also combine filters. Coming back to our emails from DaisyDisk, we will leave the first filter as “From“. But now let’s add the word “release” to the search and again select the first sentence for “Theme contains: release “.

This will add a filter “Subject” in the search box along with our previous search.

You can keep adding filters to your search, which will narrow down your results significantly. Mail will search for emails that match to all specified filters.

And don’t forget to use the arrow button next to the filter to select additional options.

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Additional filters and search terms

Along with automatically appearing mail filters, you can use your own along with logical operators (AND, OR, NO). So, if you are used to searching for information in Google using complex queries formed in this way, then similar key phrases will work in Mail.

Here are some examples:

To find a message from a specific person, enter “From: DaisyDisk “…

To find a message for a specific date, enter “date: 11.01.19 “…

To find a message in a date range, enter “date: 06.12.19-11.12.19 “…

To find a message using a boolean operator, you can use something like “Apple AND cooperation»For messages with both words inside. Or “Apple NOT cooperation»For messages with the first word but no second. Finally, you can use the option “Apple OR cooperation” for messages containing at least one of the words used in the filter.

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Search using natural language

Mail is smart enough to recognize and display emails when searching using your usual words (natural language).

Try entering text in the search bar as if you are talking to someone. Phrases like these should give you the desired result: “from the director“,”to the firm“,”PDF file“Or so on.

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Saving your search

While you’re usually looking for one specific email, saving your query doesn’t necessarily mean searching again to get the same result. In one of the above examples, we were looking for “PDF file”… It is likely that you may need this search option often.

After you enter your search term and get the expected results, click the “Save“Under the search field on the favorites bar or the”+»To the left of the search field. This will create a smart box based on this search.

You will be prompted to give this mailbox a name, and then you can configure additional search filters if required. For example, you can add another criterion or ask “Mail” check your cart.

When you’re done setting, click OK. The saved search, which has now become a virtual smart directory, will appear in your mailbox list under “Smart boxes“.

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Troubleshooting Tips for Searching in Mail

If you can’t find the emails you’re looking for, try these additional tips for working with “By mail”:

Make sure you select the item “Everything” next to item “To find” in the favorites bar. If you are in a specific mailbox, then when you select “Everything” all mailboxes will be searched, not just the current one.
Check your settings to make sure Mail checks Trash, Spam, and Encrypted messages. Follow the path post office → Settings and click on the “The main“. At the bottom, check the boxes for “When searching in all mailboxes, also search in the following mailboxes“.

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Conclusion

The Mail app on Mac has a flexible and efficient email search tool. Use it the next time you need to find the information you need. There are several search options – they are clearly better than just scrolling through the entire huge list. Are there any search suggestions in this guide that you didn’t know about or tried before?

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How to annotate (draw) photos, PDFs, e-mails, notes on iPhone and iPad

15/05/2021 by ALOK DAS

Chances are you’ve already paid attention and probably ignored the marker icon when using your iPhone. This icon is called Markup and is a built-in feature of the operating system that dates back to iOS 10.

Markup allows you to annotate photos – mainly used to create hand-drawn annotations on pictures or PDF files in various iPhone applications.

The instrument is interesting, but clearly not fully explored by us. We invite you to familiarize yourself with the features of the Markup function in various applications on the iPhone or iPad.

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Markup in emails in the Mail app

In the Mail app, you can use markup when composing a new email or replying to an existing email. There are different options for accessing the markup function, depending on what you want to do.

If you want to add a drawing:

1. Select the email text, then press the button. Markupthat looks like the tip of a pencil or marker inside a circle.

2. Alternatively, you can quickly double-tap the body of the letter and select “Insert picture»In the pop-up menu that appears. You will need to use the side arrows to get to this point.

3. This will take you to a blank drawing page where you can create your drawing using a variety of tools.

4. Click Done → Insert picture…

You can also use the markup feature to edit screenshots, pictures from Photos, scanned documents, or attachments from your iPhone or iCloud Drive. You can add specific media to your email.

To add documents, photos and scanned documents:

1. Select the appropriate icon (document, photo, attachment, or scan document button) in the format bar above the virtual keyboard.

2. Alternatively, double-tap the body of the email and select “Add document”, “Insert photo / video” or “Scan Document” from the pop-up menu that appears. You will need to use arrows to navigate. Find the photo or PDF you want to attach and tag it.

To use the photo you just took in your message:

1. Tap the camera icon in the format bar.

2. Take a photo.

3. Click “Use photo», If you are satisfied with the taken photo.

After you have added the media of your choice (photo, scanned document, etc.), you can already work with the markup function by doing one of the following:

Double-tap a media file (such as a photo) and select “Markup»In the pop-up menu.
Double-tap the media file and click the markup icon in the formatting bar above the keyboard.

Draw, annotate and use other markup features for your media of choice. When everything is ready, click “Done”, Then complete your email and send it.

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Markup in Messages (iMessage)

The Messages app lets you add emoji, detail and color to your messages, all with the Markup feature. To send a tagged photo, you can start a new conversation or reply in an existing chat.

This is how it works:

1. To use an existing photo, in the Messages chat window, click the photo button and select an image. To use a new photo, press the camera button and take a photo with your device’s camera.

2. Select a photo in the message box, then click Markup in the lower left corner.

3. Draw, annotate and use other markup functions as desired by clicking the add-ons button “+“.

4. When ready, press Save → Done…

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Marking up images in the Photos app

You can also tag captured photos directly in the Photos app on your device:

1. Go to the app “Photo” and select the photo you want to tag.

2. Click “Edit”, and then the icon with three dots in the upper right corner of the screen.

3. Select “Markup”… Draw, add text, or use other markup features as you see fit.

4. Click “Done”to exit partitioning mode.

5. If you do not need to somehow additionally correct the photo, click “Finish”.

Please note that any changes you apply to the original photo will remain in it. You can undo the markup by clicking the menu “Edit” and choosing Return → Revert to original…

If you need the original photo, you can first make a duplicate of it and then mark up a copy of the original image. Here’s how you can do it:

1. Tap a photo.

2. Touch the “Share “…

3. Select “Duplicate”… The duplicate photo will appear as the last item in the album you’re in.

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Screenshot markup

Every time you take a screenshot on your iPhone, a small overlaid preview window appears in the lower left corner of the screen. You can use this snapshot and also make the necessary notes using the Markup tool:

1. Tap the preview image and the markup tools will appear in front of you.

2. Use the markup functions to annotate or draw on the screenshot.

3. When finished, press “Done”…

4. You can save the annotated screenshot to “Photo”by clicking “Save to Photo”… If you wish, you can choose another option – “Save to Files”to prevent the screenshot from being included in the Photo Collection.

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Markup (drawing) in notes

You can also access the markup tool from the Notes application. Just tap the markup icon in the format bar above the keyboard or at the bottom of the screen. The layout tools will immediately appear at the bottom.

Keep in mind that you cannot add markup to images or text in a note. A yellow border will appear to show you an area where you can draw or annotate. When you’re done, click Finish.

Make sure you are finished with the markings before pressing the “Done”, Since you will no longer be able to edit it after confirming the action.

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Markup (markup) in PDFs in Apple’s Books app

You can also use the Markup tool in Apple’s Books app. However, it will only work with PDF files, ePub books do not support markup.

To use this feature in Books:

1. Tap the document you want to mark.

2. Tap anywhere to exit full screen mode.

3. Click the markup icon at the top center of the page. The markup tools will immediately appear at the bottom of the page.

4. Then click the markup icon again to exit the markup environment. Your edits will appear on the page.

5. If you want to delete or change the markup, just click the markup icon again. Click on the part you want to delete or change.

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Conclusion

The markup tool is integrated into several built-in Apple apps and features. Whether you’re working with email, photos, notes, or documents, annotating can come in handy. This makes it easier for you to store information, indicate accents, or even just add flavor to different content.

See also:

How to end emails correctly for a better chance of a positive response

22/01/2021 by ALOK DAS

Emails have long been an important and integral part of modern life. Whether you’re sending emails to friends or to work, the fact remains that you have to deal with them often enough.

♥ BY TOPIC: What do billionaires read? 10 favorite books of leaders of global corporations.

This is why you need to pay attention to what your email is. You have to spend time on its design. You also need to think about how to finish writing your email properly.

♥ BY TOPIC: 50 examples of bad design.

The need for a good email ending

There are several reasons why you need to end your email correctly:

The lack of a proper signature can seem rude or familiar.
If you send an email to the company that posted the job, there is a good chance that the email will end up in the hands of the appropriate HR manager. You need to show your professionalism to unknown third parties.
A good email signature can also increase your chances of getting a response. A call to action, such as “Thank you for taking the time to read my resume. I look forward to hearing from you, ”can act as a hint.

When you sign an email, the correct format should be something like this:

Closing string. It usually expresses some kind of gratitude or call to action.
A closing greeting such as “Regards”, “Yours faithfully” or “Yours sincerely”… The type of email signature you use depends on its context and the length of the email conversation.
Your full name under the final greeting. This will help you understand who is sending the email.
At the end of the signature, you must leave information about your contacts. This could be an email, website and social media link (if applicable), phone number, etc. This will give the person reading the letter information about additional ways to contact you.

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The different types of email signatures and when to use them

Before choosing a more appropriate signature, use the following tips to figure out what tone you should set in your letter.

Are you in contact with a new business partner?
Does your recipient accept informal communication?
Do you know the person you are contacting directly?
Have you emailed him before?

You also need to decide on the length of your email signature. For example, an introductory email will require a deeper call to action. Written communication with your colleagues can be informal.

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Versatile ways to end an email that work

Regards

Any use of the word “best” is usually a safe bet. This is a common electronic signature, suitable for both routine and formal occasions.
However, a study by statisticians showed that this signature has a lower-than-average response rate. So keep this in mind when you use “Regards”…

In general terms, this kind of email signature would look something like this:

Best wishes, full name

Yours faithfully

Regards, this is another common way to complete an email. This signature works well in formal business situations.
Regards is a good way to complete an email if you are applying for a new job at the company. This emphasizes your sincere desire to cooperate.
You are also sincere in your hopes of hearing another person’s answer. So it looks natural.

In general, the letter will end with something like this:

Best regards, full name

Good luck

Goodbye runs the risk of sounding too harsh. If you are sending an email to someone in a formal business situation, then “All the best” (All the best) will be appropriate.

This email signature will look like

All the best

Best regards, full name

Other common ways to complete an email:

Have a good day
With thanks
With the warmest feelings

Once again, be sure to match the mood and tone of your correspondence when it comes to choosing the email signature that works best. These external factors can affect your success.

♥ BY TOPIC: Warren Buffett’s 5/25 rule – highlighting the most important things in life.

About using the word “Thank you”

While simply “thank you” in the signature seems like a good way to get an answer, there are actually conflicting reports about the overall effectiveness of this option. In fact, “Thank you” may seem random and inappropriate, especially in an introductory letter. It is best to match the required speaking style and manner of communication so that your “Thank you” really looks appropriate.

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Common ways to complete an email that don’t work

We also need to share a few ways you should never end your email.

your friend or Yours sincerely…

If this is not a personal letter or a message not to your friend at all, then such a signature looks insincere. “Yours sincerely” sounds very informal for most business correspondence.

Sent iPhone…

“Sent from iPhone” may be perceived as either an outdated joke, or a desire to boast of having a status smartphone, or signs of technical illiteracy (laziness), which does not allow changing the personal signature set by default. Such a signature in any case looks tasteless and disrespectful.

Take care of yourself.

♥ BY TOPIC: 74 healthy habits for wellness, a healthy mind and great relationships.

The importance of email signature

As we mentioned, a signature must be included at the end of a professionally composed email. We have already talked about what you should include in this signature, but we want to emphasize that this element of the letter is important. Essentially, your signature is your public face. It is on this basis that other people will form their first impression of you, especially if you work remotely.

♥ BY TOPIC: How to pronounce Xiaomi in Russian and what does this word mean.

See also:

How to automatically delete emails from selected contacts on iPhone, iPad or Mac

15/12/2020 by ALOK DAS

It may seem strange to you, but even after blocking the sender of unwanted messages in the Mail application, they will still come from this contact. The logic of the program is that it will still continue to receive emails, but it will mark them as blocked. And only then the user can do whatever he wants with them.

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But most of the time we just delete such letters, right? Otherwise, why block the sender at all if we want to receive and read letters from him? If you want to optimize your work and stop taking additional steps to remove unwanted messages from your Inbox, then we will help you set up automatic deletion of blocked messages to the Trash. This recipe will be relevant for both macOS devices and iOS gadgets.

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How to block (blacklist) the email of a specific sender in the Mail app on iPhone, iPad or Mac

To block the contact of the sender of an e-mail letter:

On iPhone or iPad

1. Open the required email and tap the sender’s name.

2. Tap the sender’s name again.

3. In the opened contact card, double-click Block contact…

The fact that the sender is blocked will be indicated by a special icon.

You can find the list of blocked contacts along the path: application Settings → Mail section → Blocked…

On Mac

1. Open the required letter and click on the arrow to the right of the sender’s name.

2. In the context menu that appears, click Block contact…

The fact that the sender is blocked will be indicated by a special icon.

You can find the list of blocked contacts along the path: application Mail → Settings → Spam section → Blocked tab…

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How to automatically delete emails from selected contacts on iPhone or iPad

This is a fairly simple setting and is already present in the iOS Settings app. Open it and follow these steps to get rid of unwanted emails.

1. In “Settings” Choose a section “mail“.

2. Scroll down to the “Topic handling” and press “From blocked senders“.

3. Check the box next to the “Add to cart“.

4. Optionally, you can activate the switch at the top of this window to mark a blocked sender. However, this option is useful if you want to leave blocked emails in your inbox.

Click on the arrow at the top and exit the Mail settings. Or just close the application “Settings“.

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How to automatically remove email from selected contacts on Mac

To change this setting for Mac mail, go directly to the app “mail“And do the following there:

1. Click mail → Settings … on the menu bar.

2. Select the section “Spam“And then go to the tab “Blocked”…

3. Activate the switch “Enable Blocked Messages Filter”, If it has not been done earlier.

Just below check the option “Move to Trash” in section “When receiving messages from blocked addresses“.

Now you can close the settings window “Mail“If the required changes have been made.

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Conclusion

Blocking a sender means that you will no longer receive emails from them. That is why we block the unwanted addressee. But in the case of Mail, the situation is different. So if you really don’t want emails from people you blocked showing up in your inbox at all, set up your app to send spam straight to Trash.

What do you think about this logic for processing messages from blocked senders? Do you think the Mail app needs to fix this behavior, or does it make sense overall?

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How to quickly highlight emails (e-mails) in Mail on iPhone and iPad using a gesture

13/10/2020 by ALOK DAS

With the release of iOS 13 and iPadOS 13, the Mail app has support for a gesture that allows you to quickly select multiple letters at once with a simple two-finger touch on the screen for subsequent actions on them.

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It might seem that the updated software makes accessing the editing options in Mail more difficult than in earlier versions of iOS. However, using the new gesture makes the process of selecting emails even more convenient.

Below, we’ll take a look at how to quickly select, move or delete multiple emails on iPhone and iPad. The same two-finger touch and drag action works for other applications such as Messages, Notes, and so on.

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How to quickly highlight letters (e-mail) in Mail on iPhone and iPad

1. Open the Mail app and navigate to the mailbox or folder that you want to manage.

2. Tap with two fingers any letter to enter edit mode.

3. Place two fingers on the letter, and without lifting your fingers, swipe up or down to select multiple messages.

4. At the bottom of your iPhone or iPad, tap “Mark“,”Move” or “In garbage“. If instead of “In garbage” you have an option “To the archive”, read this material.

This is how it looks on the iPhone screen:

Don’t move, mark, or delete emails one by one. Swipe down with two fingers over your messages to select multiple items in iOS 13 and iPadOS. Like this. pic.twitter.com/BYuXd3pTqO

– Apple Support (@AppleSupport) November 7, 2019

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How to send self-deleting emails in Gmail

08/10/2020 by ALOK DAS

Worried about sensitive emails on your phone? Gmail has released a new confidential mode for the Gmail app on iOS and Android.

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Confidential Mode is part of Google’s massive Gmail redesign this year. It allows you to establish strict control over the sent emails. In it, you can set for a letter a period of its existence (from one day to five years), after which it will automatically self-destruct, similar to messages in Snapchat. In addition, you can prevent the recipient from accessing a confidential email at any time. The recipient will not be able to forward, copy, print or download the confidential message, however, as noted by representatives of Google, you can bypass these restrictions by simply taking a screenshot.

By sending a confidential email, the user can also protect it with an SMS password. When this option is selected, the recipient will receive a text with the access code required to open the message.

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How to send a self-deleting email in Gmail confidential mode

1. Open the Gmail app or use the browser version;

2. Select “Write”, and then “Enable / disable confidential mode”;

3. Set the access period and, if necessary, enable the access code request;

4. Save your changes.

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How to restrict access to a letter before the time limit

1. Go to the section “Sent Items” in Gmail;

2. Open the required confidential message;

3. Select “Deny access”…

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How to delete emails in Gmail on iPhone and iPad bypassing archiving

10/09/2020 by ALOK DAS

When using the standard Mail application on iPhone and iPad, users often encounter an annoying problem, the solution to which will be described below. The crux of the problem lies in the default settings, which is why the deleted mail, for example, from Gmail, moves to Archive, not in Shopping cart…

A function designed to preserve user-deleted content in view of its potential use is often pointless. It is for such cases that the following instruction is written.

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How to delete mail in Gmail on iPhone and iPad bypassing archiving

1… Open the standard app Settings and go to section post officeand then on the menu Accounts (on devices running iOS 11 – iOS 13, select the section Passwords and accounts).

2… Click on the mail account (for example, Gmail) whose settings you want to change.

3… Click on e-mail.

4… Go to section Additionally…

five… In the menu item Where to move unwanted messages select option Deleted…

6… Return to the previous screen and press the button Done to save the settings.

All! Now when deleting unneeded emails instead of Archive will be indicated Basket…

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How to sort, search, and organize emails in Mail on Mac (macOS)

16/08/2020 by ALOK DAS

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But before exploring the advanced functionality of the application “post office», We recommend that you first familiarize yourself with the main features of the program. After all, even such simple operations as sorting letters, their search and organization, not all users are able to carry out. For those who have not yet had time to thoroughly familiarize themselves with macOS and do not know how to perform these simple operations in the program “post office”, Our material will help.

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Sort emails in Mail on Mac

It is possible to configure several options for sorting letters in the application “post office», The options are changed with one click.

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Column sorting

By default, in the program layout setting, a list of messages is displayed on the left, and the contents of the selected message on the right. You can click on the column header at the top of the message list and select the option by which you want to sort messages: by sender, size, subject, file attachments, etc. Just select one of these options to sort the message list.

For example, if you click to sort on a column heading Sender, then the list of letters will be displayed with the senders in alphabetical order, starting with the Russian letter A, and if you click on the field again, the list will turn over and start with the Latin Z.

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Sorting using the menu bar

You can also use the actions on the menu bar to sort in whatever layout you use. Click on View -> Sort by and select the option you want, such as by size, subject, date, or unread. You can also choose to display from old to new letters or vice versa, from the letter A to Z, depending on the sorting you choose.

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Organize email in Mail on Mac

Keeping order in your folder Inbox can be challenging, especially if there are many letters arriving there every day. Fortunately, the application “post office»Provides an easy way to organize your posts.

Create a new mailbox (or several)

Mailboxes are actually folders that can store your messages and process them for any account you set up.

If you have the sidebar open Mailboxes, scroll down to the mailbox associated with your account and hover over it. Click on the icon that appears “+»To the right of the title. Or you can press Crate → New Crate on the menu bar.

In the pop-up window, confirm the current location of the box (email account) or select another from the drop-down list. Give the new mailbox a name and click OK…

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Organizing emails in new mailboxes

Now you can use the new mailbox (folder) you created to improve the organization of your messages. There are several different ways to do this. Select a message and then do one of the following:

Drag it to the mailbox in the sidebar.

Click Message → Move to on the menu bar and select a mailbox.

Right-click on the message, and then select “Move to“, And then the required box.

On the toolbar of the program “post office“Click the down arrow in the drop-down list”Move to»And select the required mailbox.

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Find email in Mail on Mac

The last trick for working with “By mail“On the Mac, which I’ll talk about, is performing a search. This is a valuable tool that will help you find a specific message. Search helps when the user does not remember which mailbox or even account contains the letter he needs.

The search field is located in the upper right corner of the application window “post office»In the default toolbar format. Just start typing what you are looking for there, be it the sender, the subject, or a piece of text in an email. You will immediately see suitable options collected in sections People, Themes or Mailboxes… You can select them immediately or continue to enter further text to narrow the search circle.

When you find the letter you want and select it, after finishing working with it, just click the cross in the search field. This clears the results and lets you go back to working with your current mailbox.

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Finally

Learning the basics of using the new mail application will help you not only accomplish your current simple tasks, but also prepare for more complex scenarios. In the future, they will certainly be in demand. We hope that our tips for beginners will help you master the program “post office“For Mac. Also check out other helpful instructions for using the app. post office:

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How to set up an autoresponder for emails in Mail on Mac

14/08/2020 by ALOK DAS

Every user of a “native” mail client for Mac has probably at least once in his life thought about creating a pre-prepared response to emails that could be sent automatically. In fact, it is possible. If, for example, you are out of the office, the macOS Mail app can automatically send a reply on your behalf.

Of course, the program will not answer for you on the content of the letter, but it will inform the addressee that you are not there now and will reply later.

If in response to your letter you received a message like “I’m on vacation now, write to me after [дата] or call back “, be aware that this is the template message automatically sent by the mail client.

Below we will tell you how to independently configure automatic responses in the program. “Post office” on your Mac. Setting up auto-replies on all Macs is the same, regardless of the version of the operating system used.

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How to set up automatic replies to emails in the Mail app on Mac

Next, we’ll show you how to set up instant auto replies for all incoming emails.

1. Open the app “Post office”;

2. Go to “Settings” and select “Filters”;

3. Select an option “Add filter” and name it appropriately (e.g. “Vacation answering machine”);

4. Specify the parameter to satisfy one or all of the conditions;

5. In the drop-down menu of the section “If a” select “Every message”;

6. Now in the drop-down menu of the section Do the following select “To answer”;

7. Click on Reply with text message and enter your automatic reply text;

8. Click on “OK”and then again on “OK”to set auto reply.

By doing all of the above, you will set an automatic reply to all emails that come to your Mac while you are away. You can check if the feature works by sending an email to yourself. If you receive an automatic response, then everything was done correctly and the function is working. By setting the options for satisfying the conditions, you can choose to send auto replies only to certain recipients, only to letters from certain domains, only on certain dates, etc.

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How to turn automatic replies on or off in Mail on Mac

Once configured, auto replies are activated automatically. You can turn them off at a later time and then turn them back on if needed.

1. In the app “Post office” on your Mac go to Preferences;

2. Select “Filters” and check / uncheck the box next to the desired filter.

As a rule, autoreplies are widely used in business, but they can also come in handy in private correspondence. For example, you have to move away from the computer for a while, but you do not want your recipient to think that you are ignoring their letters. Also, this feature is irreplaceable if you really ignore messages from a certain person, but do not want him to know about it.

Setting up auto replies is just one of a number of options available in “Filters” mail client for Mac. For example, you can remotely put your computer into standby using your iPhone, set up automatic message forwarding, add sound effects for messages from specific recipients, set up automatic deletion of certain messages, and more.

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How to automatically delete specific incoming emails in Mail on Mac (macOS)

30/06/2020 by ALOK DAS

If you have an iPhone, getting rid of the annoying subscriber (or rather his letters and calls) is very simple. But if it comes to e-mail, everything is already not so simple. But there is a way!

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Let’s say right away – there is no “take and lock” system button for these purposes. In order to once and for all refuse to receive Email messages from a specific address, we need to delve a bit into the settings, namely, to create a special rule for processing letters. It will automatically delete unwanted messages even before you see them in your folder. Inbox.

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How to set up automatic deletion of letters from specific mailing addresses (or by a specific phrase) in Mail on Mac

1. Open applications post office (Mail), in the menu bar select Mail → Settings → Filters.

2. Click Add.

3. Indicate the name for your future rule.

4. In the drop-down menu next to the word If a select option All of the following conditions are met..

5. On the next line, do not change anything in the two drop-down menus — that is, leave Sender and Contains so, as it is. In the box to the right of the word Contains Please enter an unsolicited email address.

Note: if you have already received letters from this address, just start typing it – post office will substitute data automatically.

If your “black list” has more than one address, enter new addresses on the same principle, adding new lines. You can do this by clicking on the plus sign on the right.

6. In the line below the inscription Follow these steps click on the dropdown menu and select an option Delete message.

7. Click OK.

8. The mail will ask you whether to apply the new rule to letters that are already in Inbox.

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How to automatically highlight specific emails in Mail on Mac

25/06/2020 by ALOK DAS

Mail client on Mac offers many features for convenient sorting of incoming emails – automatic sending to different folders, removing spam and even playing sound when certain messages arrive. You can also “colorize” certain letters in your favorite colors.

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How to customize the color of specific incoming emails on Mac

Open the Mail app (Mail in the English version) on your Mac and do the following:

1. In the menu bar, select post office → Settings.

2. Click on the caption Filters → Add.

3. Specify a name for the new filter.

4. Next to the inscription If a select All of the following conditions are met..

5. In the next line, you select the conditions for creating the filter.

Example: In the first drop-down menu, leave the option Sender. If you need a filter by message content, replace Sender to a wider setting – Message content. In the second menu, leave the option Contains, and in the third indicate the email address or keyword.

If you want to add several conditions at once, click on the plus sign and add a new condition in the line that appears. Repeat the operation until you have specified all the rules.

6. Select an action (in our case, add color). To do this, in the line with the inscription Run next actions click on the first drop-down menu and specify the option Set message color. Specify the desired color in the drop-down menu on the right.

7. Click OK.

Further post office will ask you whether to apply the new rule to letters that are already in your inbox. To agree or refuse, click the appropriate button.

Done – Now post office will mark with special color incoming messages matching your rule.

If you notice that it does not work, check out the possible reasons from the official Apple Help:

The Mail program stops applying filters to a message after using an action “Turn off filters”, and also after sending the message to another mailbox by means of filters used on the mail server, on the computer or on the device synchronized with your computer.
If you use iCloud Drive, your filters will be available on your other Mac computers where iCloud Drive is enabled. Files attached to filters, such as sound files or scripts, will not be available.

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How to create an HTML image caption for emails on Mac (macOS)

17/04/2020 by ALOK DAS

Many Mac users would like to set an automatic HTML signature for their emails so they don’t have to add it every time they start a new conversation. As it turned out, this is not so difficult to carry out – you just need to perform a few simple steps.

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In HTML signatures, you can use text of various fonts and styles, add contact information and links to your sites or pages on social networks in them. Such signatures may be especially useful for users conducting business correspondence.

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How to create and set an HTML signature for emails on macOS

one. First you need to go into the Mail application on your Mac and create a new letter, which should be deleted after all of the steps below;

2. In the window that opens, in the letter field, create a signature using various fonts and styles, if necessary. There you can add links to your Internet resources (right-click on the link → Link → Add link) and contact details;

3. Then you need to copy the signature to the clipboard and close the letter;

4. Go back to the main Mail window and select the menu post office → Settings;

5. Then open the tab Captions;

6. In the field with a list of your email addresses (on the left), select the one in which outgoing emails from which signatures will be automatically added. Press the button “+»And paste the previously copied signature into the adjacent field.

If all the actions are performed correctly, then the signature will be displayed in each letter sent from the selected email address. You can also create several signature options that will be available for selection in the corresponding tab when creating a new message.

Similar actions can be configured to change the signature in the Mail application on the iPhone and iPad. In this case, when sending messages, instead of the standard phrase that the message was sent, for example, from an Apple smartphone, a signature set by the user will appear.

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