email

How to set a sound to sound in Mail on Mac when you receive an email with specific text

24/11/2021 by

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If you use Mail on your Mac, you probably know – there are a lot of interesting settings there. One of them, which few people know about, is the sound when a new message is received.

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How to make Mail on Mac play a sound when you receive an email with specific text

Not only to “see” that the required Email has come, but also to “hear” this is a very useful feature. For example, you are waiting for an important letter at work, but you do not know exactly when it will arrive. You don’t have to sit at your Mac all the time and wait – just set up the sound notification, and calmly do other things!

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Create a mail processing rule for Mail on Mac

Open the application on your Mac mail and follow the simple instructions:

1. In the menu bar, click on the caption mail and select the item in the menu that appears Settings…

2. Click on the section Filters…

3. Click on the button Add…

4. In line Description specify a name for the future filter.

5. In the drop-down menu next to the inscription If select option All of the following conditions are met…

6. Further, instead of Sender choose Theme (the keyword should be in the subject line) or Message content (the keyword should be in the text of the letter itself), option Contains do not change, but in the line to the right, specify the keyword that will definitely be in the letter – for example, Project x…

7. In the drop-down menu under the caption Follow these steps select option Play sound… In the drop-down menu that appears on the right, select a specific melody.

8. Click OK…

If, after the performed actions, Mail displays a system message “Apply your filters to messages in selected mailboxes?”… Please select Apply…

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How to add additional conditions

It is possible that you want to have more customization – for example, receive an audio notification only when you receive an update for a Project X project, and not for all emails associated with it. Well – then we need to set up an additional condition!

Open the settings Mail, Choose a section Filters, click on the created rule and click on the button Edit…

1. Setting next to words If no need to change. The only thing – note that now mail will apply the filter rule only when both conditions are met (we will add the second below).

2. Click on the sign “A plus” to the right of your keyword. This will add another rule to the filter.

3. Fill in the new fields in the same way as in the first rule. The only exception is that the key phrase will now, of course, be different (for example, “update”).

Done – you will now only receive an audible alert when the subject or body of the email contains both Project X and “update.”

Naturally customize Mail you can and more carefully, try to “play” with different filters to achieve the desired goal.

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Separate signature for each email account on iPhone or iPad

28/10/2021 by

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If you use your Apple smartphone or tablet for both work and personal correspondence, you probably need to know how to sign your letters in different ways on different occasions.

Email signatures are the real highlight of every message. A cheerful interlocutor can leave a funny joke there, a reading lover can leave a good quote, a serious businessman can leave a name, surname, company address and contact phone number. The signature says a lot about you to the addressee, so other people should really send the “correct” signature.

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How to create a separate signature for each email configured in iOS

With iOS software, it is very easy to set up unique electronic signatures for different email accounts. Here’s what you need to do this:

1… Go to Settings your iPhone or iPad, select the section mailand then go to the menu item Signature;

2… Select item Separate accounts and provide the required signature for each of your mail accounts.

Done – the next sent letter sent from this “account” will already have a new signature!

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How to find all Internet accounts associated with your email or phone number

16/09/2021 by

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Since we started working on the web, most of us have created a huge number of accounts in various online services. But today we hardly use even half of them. And the email address or phone number is ultimately misused. Let’s try to find all the accounts associated with your email address.

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This will require a review of all your accounts in general to update the data in them or deactivate them. Here are some ways to help you solve the problem and find all the accounts linked to your mailbox or phone number.

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Search for accounts associated with email (e-mail)

If you frequently log into apps and websites using a quick login button based on your email, then you most likely won’t have to do a deep investigation to see the most recently created accounts.

To view profiles created with the popular option “Login with Google Account”, just go to your email security settings. There you can see the list of connected applications in order to edit it or revoke access.

This section in Google can be opened by going to the control panel “My Account” by this link and there on the left by clicking on the section “Security“. Scroll down to “Third-party apps with account access“. It will list the apps that were signed in with your Google account. Click on the “Configure access for third-party apps“, Which will make it possible to unlink programs from your account.

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Search for registrations using social networking accounts Vkontakte, Facebook and Twitter

Now let’s try to find those applications and sites that were logged in using social media accounts. In fact, the risks are increased when third-party services use their social media profiles. Depending on the permissions, you run the risk of transferring important confidential information to strangers in the form of a list of your friends, personal data, cell phone number, and more.

Fortunately, on platforms such as Vkontakte, it is possible to decide which services to give access to, and which to disable. So, you can keep access to an outside service, but disable it from accessing the pages you like on Facebook.

Vkontakte follow the path Settings -> Application Settings -> Connected Sites and Apps…
On Facebook go to Settings → Apps and sites.
On Twitter (web) go to More → Settings & Privacy → Apps & Sessions.

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Search in the “Inbox” for emails with verification messages

The two previous methods deal with simple authentication options. Now we will do a more thorough check. To do this, you will need to enter your e-mail and find letters confirming registration there. You will need to search for standard words in the header, because services send emails with similar templates when registering.

In addition, in Gmail, you can use search operators and keywords to filter specific topics. For example, when you enter the phrase in the search box subject: verify all letters with the word in the subject will be displayed verify… This will detect virtually all registrations and attachments associated with your email address.

You can automate this task using an online tool like EmailExport. This site will analyze your emails with powerful filters and then organize the results in a spreadsheet. Although this service is not free, it can save you a lot of time. But even here it is worth being vigilant. The third-party service will get permission to read your Inbox, which puts you at risk of personal data leakage. EmailExport works for free with the first hundred messages, and if this number is exceeded, you will have to pay about $ 5 for each subsequent 250 messages processed.

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Instantly check all email related accounts

Another effective method on our list of ways to find accounts associated with your email is the Deseat online service. This utility will index your mailbox and highlight all third-party applications that were registered with this email address. Then the user is presented with a list of services for making a decision.

Deseat also adds a button “Delete”… When you click on it, an email will be sent to the selected service with a request to delete your data.

Like EmailExport, this service can also pose a threat to the security and confidentiality of information. The developers assure that they do not collect your letters, and all sorting operations are carried out locally. Deseat is currently free and supports most major email platforms.

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Find all online accounts with username

If you often enter your username when creating a new account, then the Namechk service will help to summarize the information. Dozens of platforms will be searched using the Free Domain Search and Username Validation tool. You just need to enter your most used ID in the search bar at the top of the page and Namechk will tell you where this account was used. The service can check many resources: Instagram, Vkontakte, YouTube, Facebook, Twitter and many others. And this utility is free.

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Checking saved accounts in your browser

Whenever you fill out forms on the Internet, your browser caches your data. This saves a lot of time, since you do not have to constantly enter the same word in the required field every time. This approach works with email addresses and optionally passwords as well.

This makes it possible to go into the browser settings and see a list of saved credentials, even those that you have long forgotten about. Please note that success will directly depend on how long you have been using the browser. This process can be repeated for any program of this kind that you have used in the past.

In Google Chrome, this option is present in the section Setup → Autocomplete → Passwords… You can view the entries, update and delete them if they do not need to be stored in the browser for security reasons.
In Mozilla Firefox, users need to go to Settings -> Privacy & Security -> Logins and Passwords -> Saved Logins…

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Sort online accounts with a password manager

It is unlikely to find all the online accounts that you have created over the course of a long time on the Internet. However, our proposed solutions will allow you to find most of the registrations.

Once the information is collected, it is best to transfer it to a password manager and use it regularly to easily monitor your online presence.

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How to create an email in Gmail

02/09/2021 by ALOK DAS

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Google Gmail is one of the most popular free email services, offering many convenient features, including massive storage, spam blocking, and more. If you’ve never used Gmail before, we’ll show you how to create an account in the instructions below. in the service, change the password or delete unnecessary messages.

How to register with Gmail.com and create a new email inbox E-mail

1. Open the Google account creation page.

2. In the form, enter your first and last name.

3. Come up with a login (username), for example, we created yablykfake@ gmail.com (see screenshot below). Login must include at least six characters. An existing address belonging to another user cannot be used.

4. Set a strong password. Ideally, the password should be at least 8 characters long. Use in password uppercase (large) and lowercase (small) letters of the Latin alphabet, numbers and other symbols.

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5. If necessary, enter the current email address for account recovery (optional). Click on “Further”…

6. Enter a valid phone number, date of birth and gender. Click on “Further”…

7. Confirm your phone number. Click the button “Send”, after which Google will send an SMS with a code to this phone number.

8. Enter the received code in the appropriate field and click “Confirm”…

9. Optionally, add your phone number to your account for use with other Google services (optional).

10. Read the terms of use, scroll to the bottom of the page and press the button Accept…

After completing the required steps, you will be able to access your new Gmail mailbox.

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How to change your email inbox password in Gmail

1. Log in to Gmail and open your email account.

2. Click on the gear icon in the upper right corner and select the item “Settings”…

3. Open the tab “Accounts and imports” → “Change Password”…

4. Enter a new password. To keep your account secure, you should set strong passwords. The recommended minimum password length is 8 characters. Google advises using letters, numbers, and other symbols in passwords and not including personal information and common words.

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How to delete emails in Gmail

1. In your mailbox, check the box next to the message you want to delete.

2. Click on the trash can icon.

3. To delete several messages at the same time, check the boxes next to each of them and click on the trash can icon.

4. Deleted messages can be viewed on the tab “Basket”…

To open a tab “Basket”, click “Yet” in the left column.

To delete one message, press “Delete forever”if you want to delete all messages, click “Empty trash”… After moving the letter to the trash, you have 30 days to recover it. After this period, the letters will be deleted automatically.

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September 2, 2021

Tags: iFaq.

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How to hide Apple ID email from apps, services and sites

10/08/2021 by ALOK DAS

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With the release of iOS 15, Apple has added some new advanced features to iCloud to improve user security. In particular, we will talk about the “Hide E-mail” function, which allows you to hide the user’s Apple ID email address from the applications and services used.

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Apple first offered a way to hide Apple ID email using the Sign in with Apple feature, introduced back in 2019. With the release of iOS 15, a separate function called “Hide E-mail” with the ability to manually control it will be responsible for ensuring the privacy of e-mail.

This is how Apple describes it:

You can keep your personal email address private by creating unique, random addresses. Letters from them will be forwarded to your personal mailbox and can be deleted at any time.

If you haven’t used “Sign in with Apple”, then the function “Hide E-mail” offers an improved level of privacy, flexibility and control. This will give you the confidence that the right people will know your real email address and the others will not. Let’s take a look at how it all works on the iPhone and iPad.

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What happens if you enable the “Hide e-mail” function

When using the “Hide e-mail” function, the system will create a unique random e-mail address that will be associated with the real e-mail address. In this case, when you set up your account or sign in, your personal email address will not be transmitted. The created address looks like this: <уникальная-буквенно-цифровая-строка>@ privaterelay.appleid.com

For example, if your Apple ID email address is yablyk@icloud.com, your unique random email address for the application you are using might be gsj48sgnu@privaterelay.appleid.com. This unique relay address can only be used to contact the developer of the particular application or website on which you created your account. It cannot be reused for other applications or services.

All messages sent by the developer of the app or website to this random address are automatically forwarded to your personal email address by Apple’s dedicated relay service. You can read and reply to these messages while maintaining the confidentiality of your personal address.

Apple does not check or process the content of email messages that pass through the relay service, other than standard spam filtering to maintain its status as a trusted email provider. After delivery, all messages are deleted from Apple servers within a few seconds.

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How to hide Apple ID and other e-mails from apps, services and websites on iPhone and iPad?

Hide Email comes with iCloud +, which Apple now calls all paid iCloud plans. Unfortunately, you won’t be able to fully use Hide Email with a basic iCloud tier with 5GB of storage.

Note: However, you can still hide your Apple ID for free using Sign In with Apple.

1. On an iPhone or iPad running iOS 15 or later, open the “Settings»And tap your name above.

3. Select iCloud…

4. Now press Hide E-mail…

5. Select an option + Create new address…

6. You will be able to see all currently used aliased emails from the service “Sign in with Apple”, click on one of them to manage it.

7. Here you can specify where emails with this randomly generated alias will be forwarded.

When you create a new random email alias, you can use the first one suggested to you by clicking “Proceed” or click on “Use a different address”to generate another random address.

The final step in the organizing process is to create a label for the address and a small description of it. At the end, all that remains is to press “Ready”.

Now on the list “Hide E-mail” you will see the new address you created, ready to use. Each alias will also be marked as coming from the function “Sign in with Apple” or “From settings” when created manually.

You can click on manually created aliases to change their label, description, or disable them altogether.

To edit and deactivate aliases created with “Sign in with Apple”, tap one of them, then select Manage Sign In with Apple Settings…

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How to Save Email as PDF on iPhone, iPad and Mac

03/08/2021 by ALOK DAS

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If you want to copy an important email from your email to your computer, the best way to do this is to convert it to the popular PDF format. In this article, we are going to show you how to do it on iPhone, iPad and Mac without third-party apps.

The instructions have been drawn up taking into account that your email client is the Apple Mail application. Third-party clients offer their own ways to translate letters to PDF, and it’s almost impossible to talk about them within one article.

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How to Save Email as PDF on iPhone and iPad

1. Open the email you want to convert to PDF.

2. Press the arrow button To answer (you will find it on the bottom panel).

3. In the menu that appears, select Type… You will see a preview of the document already in PDF format.

4. Stretch the preview to full screen – to do this, perform the pinch-to-zoom gesture (spread your fingers from the center to the sides) or press and hold your finger on the thumbnail with a preview (works only on iPhone).

5. Click on the icon Share this, save the resulting file in the Files application or send the resulting PDF file in any convenient way – by mail, SMS, via Notes, browser, Telegram, iBooks, iCloud Drive, Google Drive, etc.

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How to Save Email as PDF on Mac

1. Open the email you want to convert to PDF.

2. From the menu bar at the top, select File → Export as PDF…

3. Select where you want to save the new file (for example, Documents or Desktop) and click Save…

4. After saving, the file can be shared through the menu of the same name (called by right-clicking on the file), by e-mail, through instant messengers, cloud storage, etc.

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How to cancel sending an email to Gmail after clicking Send

13/01/2021 by ALOK DAS

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One of the benefits of email is instant message delivery. However, this convenience sometimes comes at the cost of inconvenience. Once an email has been sent, it cannot be returned.

Sometimes this leads to problems if an incomplete message is sent, or it was sent to the wrong recipients. Fortunately, Gmail allows you to quickly and efficiently not only send emails, but also cancel sending. This function can be used not only in the web client of the computer, but also on mobile devices.

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How to cancel sending an email in Gmail after clicking Send

1. Configure email cancellation options

At one time, to activate this functionality, it was necessary to enable the option “Cancel sending“. But now Google has made it a standard feature of the Gmail service. However, it’s still best to check your settings to make sure they are in the correct state, to do this: Log in to Gmail with your account. In the upper right corner, click on the gear icon. In the drop-down menu, select “All settings”…

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There are many special features in this settings menu that you can activate and customize Gmail to suit your needs. On the tab “Are common“Pay attention to the section”Cancel sending“. Here you can set the length of time for canceling the send. It is possible to do this 5, 10, 20 or 30 seconds after pressing the button Send message…

For those who are worried about the possibility of sending an incorrect email, it is better to set the time period for cancellation to at least 10 seconds. This will increase your sense of security. Still, five seconds may not be enough to realize the error and press the button “Cancel“. Having finished working with this menu, you need to go to the very bottom of the section “Settings“And click”Save changes“.

It is worth remembering that an email may appear in the recipient’s mailbox and be present there as long as the sender has the option “Cancel“. If you press this button quickly, the letter will disappear from the mailbox. Otherwise, they may start reading it. Therefore, it is important to act quickly.

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2. Send a test letter

After setting the time for canceling the sent message, it is advisable to test this feature. Click the “Write a message»And write a letter to yourself (to your e-mail address from which you are writing).

Press the blue button “Send message»To send.

Look in the lower left corner of the Gmail window. A shipment notification will appear there: “Email sent“. The desired option will be placed next to it “Cancel“.

If you wait for the time specified in point 1, then this item will disappear and the letter will not be returned. If it is difficult to determine how long it takes to complete an action, then you can experiment with the settings, choosing different intervals and evaluating them in your practice. After choosing the option “Cancel“A notification appears in the lower left corner”Sending canceled”, After which the screen for editing the letter will open in the state immediately before sending. This makes it possible to change the contents of a message or sender before re-sending. After the cancellation of sending a letter, all time limits for working on it are canceled. You can delete it altogether and start working on a new document.

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How to cancel sending an email in Gmail on iOS or Android

When using the official Gmail app on iOS (link) and Android (link), canceling a sent email is very easy and does not require any settings or options at all. Immediately after sending the email, a cancel button will appear at the bottom of the screen. By clicking it, you will be able to cancel the process.

But this button is displayed for only a few seconds, after which the process will become irreversible. As with the web client, it is recommended to test this feature based on a test email. So it will be clear how exactly it works and whether you can rely on it.

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How to remove unnecessary suggested email addresses in Mail on Mac

21/11/2020 by ALOK DAS

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The email client on Mac always keeps in memory a list of those email addresses with which you corresponded. When you write a new letter, the application post office often prompts you to choose the address you want from several different options at once. But what if you don’t need it?

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No, really – sometimes such “helpfulness” is just annoying! For example, you get three options – and you have used two of them once in your life and will definitely not use them either now or in the foreseeable future. Or the person’s work email address has changed. So how do you get rid of the annoying “information noise”? Fortunately, in the app post office there is a special setting. With it, you can easily remove annoying E-mail. Please note – we are not talking about completely removing the email address from the Mac, but only about “destroying” the corresponding prompt.

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How to remove unnecessary suggested email addresses in the Mail app on macOS

1. Open the app post office on your Mac.

2. From the menu bar, select Window → Previous recipients…

3. Find the email address you want. This can be done either in the list (located just below), or through the search bar.

4. Select it with a mouse click and click Remove from list…

5. If necessary (if there are more than one addresses to be deleted) repeat. Please note – the list of previous recipients is synchronized with all your other devices. That is, if you delete an address on your Mac, then after a while you will not see the corresponding prompt on the iPhone either.

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What is an e-mail alias, what is it for and how to create one in Gmail

19/11/2020 by ALOK DAS

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Email is a versatile tool that almost all Internet users use for a variety of purposes. But many people want to keep their identity incognito and hide the real address of their mailbox.

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What is an email alias

In this case, using a pseudonym is a great solution. It will be useful when e-mail is provided for websites, newsletters, comments in online sources and other similar situations. In fact, a pseudonym is a second name for a familiar email account.

If the address myname@gmail.com already exists, you can create an additional separate address mysecondname@gmail.com for it. He will be a pseudonym in case of unwillingness to show his main address everywhere. But at the same time, all emails, as before, will come to the main Gmail inbox. We will show you how to create an alias for your existing Gmail account.

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Create a new Gmail email address that will be the alias for your primary email

First, create another email account, which will then be used as an alias. You will need it to complete the verification procedure.

In our example, as a demonstration, we will use a different mailbox in the Gmail service, however, users can have a mailbox in a different domain. In this case, the verification process will be different.

Create mailbox in Gmail…

Detailed instructions on how to create a new email account in Gmail can be found here.

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How to create an email alias in Gmail

1. Open Gmail. Log into your main Gmail account.

2. Click on the gear icon “Settings” in the upper right corner of the page and in the menu that opens, select “All settings”…

3. Go to the menu “Accounts and imports” on the top line.

4. In the section “Send emails as” Press on “Add another email address”…

5. In the window that appears, enter the name to be displayed and the email address that will be used as the alias.

6. Check if there is a check mark next to the “Use as a pseudonym”…

7. In the next step, you will need to confirm the rights to this mailbox by sending a confirmation there. Click the button “Send confirmation”…

8. Now you need to go to the previously created second mailbox, and then: either click on the link in the letter received from the Gmail robot, or copy the code there and paste it in the settings dialog box indicated above.

9. The alias verification process is complete.

Returning back to your Gmail account settings, you can see a new one in the list of addresses to send.

If you do not plan to reply to emails on behalf of this alias, then in the menu “Accounts and imports” → “Send emails as” change the first option from “Reply from the address to which the letter was sent” on Always reply from the default address…

It will also show the address that is currently being used on an ongoing basis. This can be either your main Gmail account or an alias.Z

Using an e-mail alias will help to hide your actual address, but will allow you to see letters arriving even to the second mailbox in the main folder. It is easy to set up this function for third-party mail services: Mail.ru, iCloud, Yandex, knowing their settings.

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How to add image and link to email signature on Mac

14/11/2020 by ALOK DAS

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A letter signature is a mandatory attribute of a person who uses e-mail every day for correspondence at home and at work. You won’t surprise anyone with the standard “Regards, …”, which is why in this material we will tell you how to diversify your signature with images and links.

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This method works with any images, regardless of the version of the Mail application and the macOS itself.

1… Open the app “Post office”and then go to the menu Mail → Settings or press the keyboard shortcut Command (⌘) +, (comma)…

2… Go to the tab “Signatures”…

3… Select the required account and then click on “+” and provide a name for the new signature.

4… Add the required text.

five… To add a link, select part or all of the text, and then press the keyboard shortcut Command (⌘) + Kand then paste the link.

6… To add an image, find the image you are interested in in the Finder and simply drag it into the signature body. Unfortunately, the Mail application does not know how to scale images, and therefore, before dragging a picture, you should scale it in any graphics editor.

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6 extensions (Chrome, Safari, Firefox) for Gmail to help simplify work with e-mail

31/10/2020 by ALOK DAS

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Gmail is one of the most popular email services and offers a wide variety of features, including the ability to block spam and create an address book. There are many extensions for performing email-related tasks that can help you save time and simplify your email experience.

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Checker Plus – reading emails without visiting Gmail

The Checker Plus extension will save you the hassle of going into your mail every time to check letters. With its help, you can read correspondence, mark messages as spam or archive them. To do this, you just need to click on the extension icon. You can select the sound and volume level of the notification in the settings, its appearance, hide or show options. With Checker Plus, you don’t have to constantly monitor your mail for fear of missing something important.

Download Checker Plus for Google Chrome
Download Checker Plus for Mozilla Firefox

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Right Inbox – automatic mailing

In the meantime, there is no need to know about it. ”

The extension will help organize automatic mailing of letters, you only need to specify the date and time of sending the letter. Right Inbox also offers other features, such as email and click tracking, which will let you know when a recipient has opened and read a message or clicked on a link (if there is one in your letter). True, you will have to pay for additional functionality.

Download Right Inbox for Google Chrome
Download Right Inbox for Mozilla Firefox
Download Right Inbox for Safari

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Cleanfox – tidies up Gmail

The Cleanfox name speaks for itself. This extension is useful for those who value order in their mailbox. It will help you get rid of unnecessary emails, block the sender, quickly unsubscribe, and also view the number of emails received from a particular user and the number of actually read messages.

Download Cleanfox for Mozilla Firefox

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Mailtrack

https://www.youtube.com/watch?v=-hsqYABhJcM

By installing Mailtrack, you will always know if the addressee has read the email you sent and on which device it was opened. In the menu, you can select settings for each message.

Download Mailtrack for Google Chrome, Mozilla Firefox, Opera, Edge

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WiseStamp

In the meantime, there is no need to know about it. ”

If you want to make your emails more personal, install the WiseStamp extension. The program offers a number of options to add a variety of information, including name, phone number and website address, photo or company logo, etc. The free version offers only basic options, more advanced functionality is available in the paid version.

Download WiseStamp for Google Chrome

♥ BY TOPIC: Gmail archive: how to find it and get an email from it…

Gmelius

It is a powerful tool to snooze messages, set reminders, track mail, create templates, or use it as a task scheduler. During the trial period, the functionality will be fully available, but after its expiration you will not be able to use a number of features.

Download Gmelius for Google Chrome

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Gmail archive: how to find it and get an email from it on iPhone or in a browser

11/09/2020 by ALOK DAS

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Google’s postal service is the most popular in the world, but a rare user delves into the structure of its interface, using only a few functions. At the same time, questions often arise related to the archiving of letters, which the service produces by default without the consent of the mailbox owner.

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In one of the previous articles, we talked in detail about how to delete emails in the Gmail mobile application, bypassing archiving. The fact is that with the basic settings of a Google account, all correspondence is archived, implying that sooner or later the user will want to recover deleted messages.

Instructions for deleting emails straight to the trash can be found here.

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How to find the Archive folder in Gmail in a browser

1. Launch Gmail in a browser version on a mobile device or computer;

2. In the main menu we find the button “Yet”;

3. Select the item “All mail “…

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How to find emails in Gmail Archive on iPhone or iPad

1. Launch the Mail application with the configured Gmail service;

2. Open your Gmail inbox and select “All mail “…

Done, now on the screen absolutely all emails saved by the Gmail service for this account.

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How to visually change your e-mail address in Gmail, but keep receiving letters to it: 3 ways

22/07/2020 by ALOK DAS

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Gmail is one of the most popular mailboxes among Internet users. However, few people know that in addition to other advantages, the service has one very useful function. What this function is and how to use it, we will tell you below.

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It often happens that, having one account on any site, you need to create another one. You cannot register a new account to the same email address, and then you have to create another mailbox. However, Gmail has a trick to free you from this.

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How to visually change your email address in Gmail, but keep receiving emails

Let’s start in order. Google’s email service allows you to change and shorten addresses according to three simple rules. Thanks to this, you can create a variety of aliases for your email account. As a result, you will receive several different addresses, but letters will come to the same mailbox. What are these rules?

1. Two domains are allowed for any mailbox – gmail and googlemail

Let’s say your email address is yablyk@gmail.com. You can use googlemail instead of gmail. In this case, the address will look like this: yablyk@googlemail.com, but all letters will also come to yablyk@gmail.com.

yablyk@gmail.com = yablyk@googlemail.com

2. Before the “dog” (@), you can add a dot to the address

It is enough to put an end to the address yablyk@gmail.com, and you will receive a completely new address ya.blyk@gmail.com. Now you can register a second account on it, although in fact the mailbox yablyk@gmail.com will remain the same. If you put several dots, you will get several aliases (for example, y.a.b.l.y.k@gmail.com).

yablyk@gmail.com = ya.blyk@gmail.com = y.a.b.l.y.k@gmail.com = ya.bly.k@googlemail.com

3. Before the “dog” (@), you can add any words to the address through the “+”

Add + apple to yablyk@gmail.com and get yablyk+apple@gmail.com. Looks like a completely different address, but emails will still arrive at yablyk@gmail.com.

yablyk@gmail.com = yablyk+apple@gmail.com = y.a.blyk+apple@gmail.com = y.ably.k+apple@googlemail.com

Cool, isn’t it?

♥ BY TOPIC: Disposable (temporary) e-mail inbox: best services for creating self-deleting e-mail.

What is it for?

The above methods can be useful not only for registering additional accounts to the same address. For example, you may need multiple addresses but want to keep all your emails in one place. In addition, this way you can effectively fight spam. When registering on any site, use an alias for your mailbox. The advertising mailing will come with a pseudonym, and you will know exactly which site transferred / sold your data to advertisers. This way, you can effectively use spam filters and block intrusive messages.

Note: This method will not work, for example, when creating another Apple ID or registering in social networks, but in some places it can be useful…

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How much space is left in the mailbox (email): how to find out in the Mail app on Mac

22/07/2020 by ALOK DAS

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Depending on the email service you use for personal and business communications, you may have limitations on the size of your storage. For example, a service like Google limits the storage for its applications, for example Gmail. If you require more space, you will have to pay for it.

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Many users do not even know about the existence of any restrictions in free services, not to mention the exact values of the limits. Luckily, you can check the limits and quotas in the Mail app on your Mac. This will tell you how much space you have already used and how much is still available. In this guide, we’ll show you where in this app you can check your limits.

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How to check your mailbox (email) limits in the Mail app on Mac

Open the Mail app on your Mac, then follow these steps to view the available storage space for each of your accounts.

1. With the Mail app open, make sure the sidebar is present. Otherwise, it can be activated by clicking the “Mailboxes»Under the toolbar or View → Show list of mailboxes on the menu bar.

2. Now right-click or Control-click one of the mailboxes configured on the Mac and select “Show account properties“.

3. In the window that appears, select the “Quota limits“.

Here, at the top of the window, you can see the space you currently occupy and the total volume available to you. You can also view information about folders in your mailbox and find out their size.

Note. It may take some time to display information for all folders in the selected account, depending on the size of the items. Progress will be shown in the lower left corner of the window.

If you want to examine emails in a specific folder in order to possibly delete some of the largest ones, then select a folder in the list and click the “Show messages“.

To view this data for other accounts, simply use the “Account“At the top of the window. All connected accounts in the Mail application will be there.

The lack of a vault fill bar can be misleading, but the signature “This account does not limit mail storage space»Makes it clear that there are no limits in principle and there are no restrictions.

♥ BY TOPIC: How to set up a sound alert in Mail on Mac when you receive an email with specific text.

Exchange quotas

If you have an Exchange account type, the “Show account properties”Will look a little different. The used volume will be shown on the tab “Server messages“. You will see at the bottom of the window the total number of emails and how much space they take up.

If you need a quick way to find out how much space your mail is using on a given service, the Quota Limits window in Mail on Mac lets you do just that. Please contact your email provider directly for additional storage options or other questions.

Have you ever wondered about your mailing quotas? Was this information unexpected for you? Then uncover this question for yourself and tell us about your experience.

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How to set a sound alert in Mail on Mac when you receive an email with specific text

06/06/2020 by ALOK DAS

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If you use the mail client Mail on a Mac, you probably know that there are a lot of interesting settings. One of them, which few people know about, is the sound when a new message is received.

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How to make Mail on Mac play sound when you receive an email with certain text

Not only to “see” that the desired Email has arrived, but also to “hear” this is a very useful feature. For example, you are waiting for an important letter on work, but you do not know exactly when it will come. You don’t have to sit at the Mac all the time and wait – just set up a sound notification and calmly do other things!

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Create a rule for processing letters for Mail on Mac

Open the application on your Mac mail and follow the simple instructions:

1. In the menu bar, click on the inscription mail and select in the menu that appears Settings.

2. Click on the section Filters (far right).

3. Click on the button Add.

4. In line Description specify a name for the future filter.

5. In the drop-down menu next to the inscription If select option All of the following conditions are met..

6. Next, instead of Sender select Message contentoption Contains do not change, but in the line on the right specify the keyword that will be exactly in the letter – for example, Project x.

7. In the drop-down menu under the inscription Follow these steps select option Play sound. In the pop-up menu that appears on the right, select a specific melody.

8. Click OK.

If, after completing the action, Mail will display a system message “Apply your filters to messages in selected mailboxes?”. Select To apply.

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How to add additional conditions

It is possible that you want to have more settings – for example, to receive a sound notification only when you receive an update for Project X, and not for all letters related to it. Well – then we need to configure an additional condition!

Open Settings Mail, Choose a section Filters, click on the created rule and click on the button Edit.

1. Setting next to words If no need to change. The only thing – note that now mail will apply the filter rule only when both conditions are met (we will add the second below).

2. Click on the sign “A plus” to the right of your keyword. So we add another rule to the filter.

3. Fill in the new fields as in the first rule. The only exception is that the key phrase now, of course, will be different (for example, “update”).

Done – now you will receive a sound notification only when the text of the email contains both words – Project X and “update”.

Naturally customize Mail you can more carefully, try to “play” with various filters to achieve the desired goal.

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Disposable (temporary) e-mail inbox: the best services for creating self-deleting email

08/05/2020 by ALOK DAS

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When registering, sites, forums, file hosting sites and some public Wi-Fi points are often asked to provide an email address, however, having done this, you can soon find a lot of spam, messages about promotions and other unwanted correspondence in your email inbox.

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For such cases, there are special services that allow you to create a temporary email specifically to confirm registration on any resource.

It is worth noting that a number of sites do not allow you to specify temporary mail. In this situation, you can try to choose a different mail domain.

♥ BY TOPIC: VIP contacts: how to set up a list of important e-mails in Mail on iPhone, iPad and Mac.

Well-known service for creating disposable mailboxes. To use it, you must specify your real mailing address to which the letters will be forwarded. In this case, you can configure the number of forwarded letters and the lifetime of the mail address.

After registration (it is optional) in the service, it becomes possible to create several temporary mailboxes at once. The service allows you to choose one of 16 email domains.

In addition, for $ 21.99 at TrashMail you can buy a premium account TrashMail Plus, which allows you to create up to 5 thousand addresses with an unlimited number of forwarded letters.

For a more convenient and quick use of the service, you can use TrashMail extensions for Chrome and Firefox.

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This service has existed for a relatively long time – since 2006. To use Guerrilla Mail you do not need to provide your real mail address, however, you can create only one temporary mailbox on the service, which will be valid for an hour.

The service is easy to use and completely free. In addition, Guerrilla Mail has a separate Android application.

♥ BY TOPIC: Email newsletters on Mac, or how to send an email to a group of contacts on macOS.

Absolutely free service developed by the creators of AirMail – a popular email client for devices from Apple. You do not need to register to create a one-time email in nada.

The service has the ability to create up to 10 one-time addresses at a time. You can create an e-mail yourself by choosing from 10 different domains, or use a randomly generated address.

The letters received at the address are stored for a week, after which they are automatically deleted.

The service has a mobile version of the web interface, as well as a special extension for the Google Chrome browser.

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A simple and convenient service for creating one-time email addresses with unlimited working time. DropMail allows you to create an unlimited number of mailboxes that will be available until the user refreshes the page.

In addition, the service has a function of sending letters. Registration on the site is not required.

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This service allows you to create a temporary mailbox by specifying any address. Moreover, even if such an address is already taken, the service will still allow them to use it. Thus, users who have indicated the same address can read all letters arriving at it.

The service has a registration function that allows you to make disposable electronic mailboxes private. For developers and corporate clients, there are separate tariff plans.

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On Fake Mail Generator, you can create a one-time email address for 24 hours. A choice of 10 different mail domains.

The service works similarly to Mailinator, allowing you to read messages arriving at the same address.

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Another popular service for creating disposable mailboxes. The mailbox will be valid until the user deletes it, however, all received messages will disappear after one hour.

The service can be used with the help of extensions for Chrome, Firefox and Opera browsers or with the help of applications for Android and iOS.

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The fastest service that creates a randomly generated address that will self-destruct within 10 minutes.

When registering, it becomes possible to extend the validity of the address, forward letters to real mail, as well as create several mailboxes at the same time.

Extensions for Chrome and Firefox browsers are available for the service.

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10MinuteMail allows you to not only create one-time addresses, but also respond to received letters. In addition, correspondence can be sent to your real mail.

The service is completely free and does not require registration. The lifetime of the created disposable mailbox is 10 minutes, however, if desired, it can be extended.

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How to format email text in Mail on Mac (macOS)

29/04/2020 by ALOK DAS

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Want to make your email truly unusual? No problem! The Mac mail client has a very useful toolbar just in case.

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A panel called Format Bar allows you to change fonts, increase or decrease their size and color. And also – highlight the text in bold or italics, underline it, orientate on the left, right side or center, insert numbered and bulleted lists, indent and not only.

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How to format Email text on a Mac using the Format Bar of the Mail application

1. Open the application mail on your Mac (through Spotlight search, through Launchpad, or the Programs section in Finder).

2. Open the letter. Anything – a new one, an answer sent …

3. In the upper right corner, find the icon with the letter “AND” and click on it.

4. The formatting bar appears:

5. Make out the letter using the available tools as you see fit. An example of what can be done with the Format Bar:

Full list of available formatting tools:

Font family
Font size
Font color
Text Background Color
Bold
Italics
Underlined text
Strikethrough text
Left Align Text
Center text alignment
Right align text
Insert a numbered or bullet list
Add indent or protrusion

Also in the app mail shortcut keyboard commands work – for example, ⌘Cmd + B to highlight in bold and ⌘Cmd + I for italics.

Of course, it is possible to format both individual fragments of the text and the entire letter at once.

Note: If you previously created emails without formatting, mail may offer to convert text from “simple” to rich text (ie with formatting).

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How on Mac to create and use email templates

12/04/2020 by ALOK DAS

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Templates are pretty powerful tools for getting you started quickly with apps like Pages and Keynote. You will not find templates in the Mail app at this time. Nevertheless, many notice that when writing letters they repeat the same actions, typing the same phrases. This can be the basis for creating your own template.

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Creating templates in Mail on your Mac will not take much time. And it’s better to pay attention to this than to re-type a new message each time. Try to create a template based on it, so that you can use it later if necessary. Here’s how to do it in Mail on Mac.

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How to create an email template in Mail on Mac

1. Open the application “Post office” on Mac and click Create New Message.

2. Click File → Save in the menu bar or close the email, and when prompted to save, click “Save”.

3. The created email will appear in the folder Drafts for the email account used.

You can leave this letter in the folder Drafts. But for a better organization, especially if you plan to create several templates, create a folder in the mailbox just for them. Please note that the Mail app on Mac calls folders folders, which may confuse you.

4. On the sidebar of the application “Post office” opposite the inscription Mailboxes click on the icon “+“(Appears on hover).

As the source for the location of the template folder, select “On my Mac”. And if you prefer to create a folder in a specific account, select it and click on File → New mailbox in the menu bar or icon “+“ next to the box name. In any case, you can choose exactly where your template folder will be located in the drop-down list. “Accommodation”.

5. Give the name of your folder. You can use something like “Client templates” or “Work Templates” or any other word or phrase that makes sense to you. Click OK.

6. After creating a new folder in your inbox, go to the email that you saved in “Drafts”, and move it to the created template directory. You can do this in several different ways:

Drag an email from its location to a new folder.
Right click on email, select “Move to” and set a new folder.
Select a letter, click on the menu bar Message → Move to and set a new folder.

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How to use email templates in Mail on Mac

Now that you’ve got everything set up, it’s time to use this new template!

Right-click on the email in the template folder and select Send again, or click on the letter and select Message → Send again in the menu bar, or press the key combination ⇧Shift + ⌘Cmd + D.

An email will appear in which you can add the recipient and make any necessary changes. When everything is ready, click “Send”. Easy, right?

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Completion

To save time when writing emails that are similar in content, you can use this instruction to create templates in Mail for Mac. You can spend only a few minutes and prepare this tool in advance, so that later it will save you a lot of time.

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How to create signatures for each individual e-mail in Mail on Mac (macOS) and use them

27/12/2019 by ALOK DAS

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Nowadays, most users have multiple email addresses. One may be personal, the second – a worker, the third – for newsletters or something like that. Therefore, if you need to generate an email from a specific account or reply to a message, you are quite capable of saving some time by using signatures.

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In the Mac app on Mac, you can create multiple email signatures so that you have a signature for each account. There is an option to create a universal signature that is automatically applied to the account that you are currently using.

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How to create multiple signatures in the Mail app on Mac

Open the Mail app on your Mac, and then follow these steps to set up email signatures:

1. From the menu bar, go along the path Mail → Settings …

2. Select the tab “Signatures”.

3. In the left column, select the email account you want and click the plus sign below the center window.

4. In the cell of the central window, you can give the signature a name so that it can be easier to find later.

5. In the right field, enter the signature that you want to use. These can be some standard wishes and contact information, including images and links.

6. If you wish, you can check the box under the created signature so that it always uses the same font as the letter in the default. There is an option to place your signature above the text of the message itself. In this case, the signature can play the role of a kind of universal greeting.

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How to automatically apply a signature to specific email messages on Mac

Drop-down list “Choose a signature” below allows you to select the just created signature for a specific account.

If you create multiple signatures for your account, you can select the default signature here.

Later, when you create an email, reply to it, or forward it using this account, your signature of your choice will be substituted in the message.

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How to manually embed email signature on Mac

If you need to independently choose the signature you need at the right time, and not apply it automatically, this is also easy to do.

In the window for creating a new letter to the right of the field “From” you will see a dropdown “Signature”.

In it, you should select the desired signature from those that were created for this account.

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How to remove a signature from an email

If you need to remove your signature from the email you are sending, you just need to click on the drop-down box “Signature” and choose an option “Not”Or simply delete unnecessary text in the message editing window.

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How to manage email signatures

All created signatures in the “Mail” will be displayed in the tab “All signatures” at the top of the left list with accounts. Since this feature allows you to see all created signatures at once, you get an easy way to quickly make changes to them, rather than clicking on each individual account.

For example, if you need to change your name everywhere, select the tab “All signatures”and then go to each signature and make changes. Changes are saved automatically.

Here you can change the arrangement of signatures. This will be useful if you decide to use them in sequential order in the drop-down list. “Choose a signature” (in the letter itself) mentioned earlier. To move a signature in the list, just click on it, drag and drop it in the right place.

Alternatively, you can drag the signature from the tab. “All signatures” on the account field to add a signature to the required e-mail address.

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Delete Signature

If you need to delete a previously created signature, click the account in the left column of the signature editing window, find the required element in the center and click on it, and then click the button with a minus sign under this field.

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Creating a personal signature for the letter is a convenient feature. But in the Mail application on the Mac, you can create several of these elements at once, which will save time. As a result, your signature may consist of a name, website address, email address, phone number, image, or whatever you always mention at the end of the letter.

Do you use this functionality of the Mail application on a Mac? Tell us about your experiences.

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