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Open Calendar on iPhone and Mac: How to Create?

15/12/2021 by

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The calendar is a very handy tool for doing business. Most often, tasks affect a whole range of people. And then it may become necessary to work together on the calendar. If you are faced with such a task, then it is quite possible to do it on an iPhone, iPad or Mac. But adding users one at a time to your shared calendar can be a tedious task. To avoid it, you can use the public calendar feature. It is implemented in the Calendar application on macOS.

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Why create a public (open) calendar?

If you’ve worked with the standard Calendar app before, you might have come across the tool’s built-in sharing functionality. Thanks to this feature, you can conveniently organize meetings with your colleagues, jointly plan events or simply control your schedule. But in addition to this, there is also the additional function of the public calendar. When activated, anyone can access your calendar, albeit in read-only mode.

In our opinion, this is simply an irreplaceable function in the service sector. For example, you are a host of events or a hairdresser. You have a large customer base that sometimes distracts you with questions about available dates. By creating an open calendar, your regular customers will always know the information about the availability of free places (time) for the provision of services without the need to contact you.

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How to create a public (readable) calendar on iPhone or iPad?

1. Open the app The calendar…

2. Select Calendars at the bottom of the screen.

3. Click Add, and then in the context menu that appears, click again Add…

How to create a public calendar on iPhone or Mac

4. Enter the name of the calendar (will be displayed only on your devices).

How to create a public calendar on iPhone or Mac

5. In the column Account iCloud must be specified. If the field contains the value iPhone (iPad), open the application Settings, select your name (at the top of the page) and go to the iCloud section. Set the switch here Calendars into position Included…

ICloud Settings on iPhone

ICloud Calendar settings

6. Select the desired color for the calendar and press Ready…

How to create a public calendar on iPhone or Mac

7. Click the “i” button next to the created calendar in the list of all calendars in iCloud.

8. Install the switch Open calendar into position Included…

How to create a public calendar on iPhone or Mac

9. Click Share link… and select the method of link transmission (e-mail, instant messengers).

How to create a public calendar on iPhone or Mac

Here you can simply copy the link, save it, for example, in Notes and share it at the necessary time.

The user who received the link to the open calendar will only have to click the button Subscribe to, enter the desired name for the calendar and press Add…

How to create a public calendar on iPhone or Mac

The user who added your calendar will be able to monitor your work schedule without distracting you.

How to create a public calendar on iPhone or Mac

How to create a public calendar on iPhone or Mac

Please note that simply turning on the open calendar feature will not make the calendar immediately available to everyone. Only people who have the URL (link) of your calendar can access it and all the events stored in it. And unlike the regular sharing feature, you can’t prevent a specific user from accessing the shared calendar.

In addition, it is important to understand that people who have access to your shared calendar will be able to see the text of the note in the event (if any), but they will not be able to make any changes to it or to the events in it. The conditions for such access are read-only. You probably shouldn’t include confidential data (names, phone numbers, clients, etc.) on your open calendar. For these purposes, it is better to create a personal (closed calendar).

If the purpose of an open calendar is only to familiarize subscribed users with your schedule, then all events in the calendar can be called, for example, “Busy”… In the same way, you can mark all days (hours) when you are not working (for example, Wednesday afternoon 🙂 or a whole week after the New Year).

If you want other people to make changes too, you need to keep your calendar private by not giving everyone access, and add users one at a time using the usual sharing method.

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How do I create a public calendar on a Mac?

The following steps apply to all recent versions of macOS as the built-in app “The calendar” practically did not change. So, without further ado, let’s move on to the description of the actions.

1. Open the app “The calendar” on Mac.

2. To open the list of available calendars in the sidebar, click the corresponding button in the upper left corner of the application window.

How do I create a public calendar on a Mac?

How do I create a public calendar on a Mac?

3. Create a new calendar if necessary. To do this, right-click on an empty space on the sidebar and select “New calendar”… The same command is available on the menu bar under “File”…

How do I create a public calendar on a Mac?

How do I create a public calendar on a Mac?

4. Hover the cursor over the required calendar and click on the icon that appears and in the context menu that opens, check the box next to “Open calendar”and then hide this window by clicking on any free area in the application window.

How do I create a public calendar on a Mac?

How do I create a public calendar on a Mac?

5. The calendar has become publicly available. Click the icon to the right of the calendar name in the sidebar again. In the window that opens, a link to the open calendar will appear, as well as a button Sharewhich allows you to share the URL of your open calendar via iMessage or Email with anyone who needs access.

How do I create a public calendar on a Mac?

7. To stop sharing the calendar at any time with all users, you can simply uncheck the option “Open calendar”…

That’s basically all you need to do to make the calendar publicly available on your macOS computer.

If you want to share your calendar events with a large group of people, the sharing feature can help a lot with that. Let us know in the comments how actively you use Calendar with other people and whether you will use the opportunity to publicly access it.

See also:

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Filed Under: Uncategorized Tagged With: Calendar, create, iPhone, Mac, open

How to properly set Calendar Reminders on iPhone or iPad

09/12/2021 by

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When you create an event in the iOS Calendar, you can easily set up a reminder about it. One problem – the reminder time is set automatically by a special setting Calendar… How can I change it?

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You can easily change the default reminder times for birthdays, events and all day events by following these simple steps:

1. Open Settings on your iPhone or iPad.

2. Find in the list Calendar…

3. Click on the label Default warnings…

How to properly set Calendar Reminders on iPhone or iPad

How to properly set Calendar Reminders on iPhone or iPad

4. Set the desired time for various events: birthdays, events and events for the whole day.

How to properly set Calendar Reminders on iPhone or iPad

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You will notice that the time reminder options for birthdays and all day events are the same. This is on the day of the event, for 1.2 days or for a week (in each case – at 9:00). This is because Apple developers consider birthday an all-day event. There are more options for “simple” events, and they are more flexible – at the time of the event, 5, 15.30 minutes, 1 or 2 hours, 1 or 2 days or a week before.

How to properly set Calendar Reminders on iPhone or iPad

How to properly set Calendar Reminders on iPhone or iPad

Ready! Now, when you create a new entry in the Calendar, you will notice that the default reminder time is already set to a different one – the one that you chose. If you always or very often choose the same time for reminders, the new setting is the very case when “small thing, but nice” (convenient).

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Filed Under: Uncategorized Tagged With: Calendar, iPad, iPhone, properly, reminders, set

How to properly set up Calendar Reminders on iPhone or iPad

04/01/2021 by ALOK DAS

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When you create an event in the iOS Calendar, you can easily set up a reminder about it. One problem – the reminder time is set automatically by a special setting Calendar… How can I change it?

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You can easily change the default reminder times for birthdays, events and all day events by following a simple guide:

1. Open Settings on your iPhone or iPad.

2. Find in the list The calendar…

3. Click on the label Default warnings…

How to properly set up Calendar Reminders on iPhone or iPad

How to properly set up Calendar Reminders on iPhone or iPad

4. Set the desired time for different events: birthdays, events and all day events.

How to properly set up Calendar Reminders on iPhone or iPad

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You will notice that the time reminder options for birthdays and all day events are the same. This is on the day of the event, 1.2 days in advance or a week (in each case – at 9:00). This is because Apple developers consider birthday to be an all-day event. There are more options for “simple” events, and they are more flexible – at the time of the event, 5, 15.30 minutes, 1 or 2 hours, 1 or 2 days or a week before.

How to properly set up Calendar Reminders on iPhone or iPad

How to properly set up Calendar Reminders on iPhone or iPad

Done! Now, when you create a new entry in the Calendar, you will notice that the default reminder time is already set to a different one – the one that you chose. If you always or very often choose the same time for reminders, a new setting is the very case when “a trifle, but nice” (convenient).

See also:

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Filed Under: Uncategorized Tagged With: Calendar, iPad, iPhone, properly, reminders, set

How to enable week numbers in Calendar on iPhone and iPad

13/12/2020 by ALOK DAS

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Surely some people might find the week numbers useful. It is easy to learn from the standard Calendar on iPhone and iPad.


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How to enable week numbers in Calendar on iPhone and iPad

one… Open the app Settings and go to section Calendars…

2… In the menu that opens, activate the switch “Week numbers“.

How to enable week numbers in Calendar on iPhone and iPad

What the Calendar looked like before and after turning on the display of week numbers:

How to enable week numbers in Calendar on iPhone and iPadHow to enable week numbers in Calendar on iPhone and iPad

The option is disabled in the same way.

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Filed Under: Uncategorized Tagged With: Calendar, enable, iPad, iPhone, numbers, week

How to invite people to an event created in Calendar on iPhone and iPad

09/10/2020 by ALOK DAS

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iPhone (iPad) makes it easy to organize events with the handy Calendar app, whether it’s a party, holiday, or work event.

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After adding the dates you want to the Calendar app on iPhone (iPad), you can share them with a family member, friend, or partner. Here’s how to do it.

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How to share a Calendar event on iPhone and iPad

1. Open the Calendar app on your iPhone or iPad.

2. Tap on the event you want to share. Its window will open.

3. Click “Edit“In the upper right corner of the page”Event details“. Optionally, you can add a few details to the event, including the exact time or location.

How to share a Calendar event on iPhone and iPad

4. Select the section “Participants“. Please note that you will share the event via email and not via text message as some other iPhone services do.

5. Enter the name of the contact you want to invite. You will need his email to share your event with them.

6. Click “Done»In the upper right corner after you finish adding invited people. If you click “Cancel” at this step, the invitations will not be saved and sent.

How to share a Calendar event on iPhone and iPad

The invited user will receive a notification from the Calendar app.

How to share a Calendar event on iPhone and iPad

In addition, an entry about a new event will appear in the invited user’s calendar itself with the ability to indicate the status of participation: Accept Possibly or Reject…

How to share a Calendar event on iPhone and iPad

After the invited user reads and provides an answer, the event organizer will receive a corresponding notification.

A green checkmark means your contact has received an invitation and confirmed it.

How to share a Calendar event on iPhone and iPad

Additionally, you can create a mailing list, for this:

8. Click on the section “Participants” in the created Calendar event and in the upper right corner, click on the letter icon.

How to share a Calendar event on iPhone and iPad

The Calendar program will create a draft letter, the text of which can be corrected if desired and sent to all invitees.

How to share a Calendar event on iPhone and iPad

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Filed Under: Uncategorized Tagged With: Calendar, created, event, invite, iPad, iPhone, people

Features of the macOS Calendar, or how to schedule the launch of files or programs on a Mac at the right time

12/08/2020 by ALOK DAS

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When you are going to a business meeting, be it an online conference, a phone meeting, or a face-to-face meeting, you will most likely need at least one document. In order not to forget it for sure, add the required file to “The calendar” on your Mac.

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However, if you do not set a reminder, there is a chance that you will still forget about it. Fortunately, the application “The calendar” can be configured to automatically open the right file at the right time.

It turns out that the standard application “The calendar” in macOS, it’s not just about organizing time. With this application you can schedule the launch of any file or program at a specific time. This useful feature is not familiar to most users, but at the same time it is extremely easy to use.

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How to make Calendar on Mac automatically open files when you need them

If you have ever created a new event in the macOS Calendar, then the scheduled opening of files will not seem like something new to you.

1. Open “The calendar” on your Mac;

2. Open or create a meeting;

How to make Calendar on Mac automatically open files when you need them

3. For an existing event, click on the date and time;

How to make Calendar on Mac automatically open files when you need them

4. Click on “Reminder” and select “Tune”;

How to make Calendar on Mac automatically open files when you need them

How to make Calendar on Mac automatically open files when you need them

5. In the first drop-down menu (where it says “Message”) select “Open file”;

How to make Calendar on Mac automatically open files when you need them

How to make Calendar on Mac automatically open files when you need them

6. In the second menu, where it is written “The calendar”, Press “Other” and select the desired file or application on your computer;

How to make Calendar on Mac automatically open files when you need them

How to make Calendar on Mac automatically open files when you need them

How to make Calendar on Mac automatically open files when you need them

7. Set the time when you want to open the file;

8. Click the button “OK”…

To add several documents, open the event, click on the icon “+” next to the first notice and add additional files.

Now, at the time you set, the desired file will automatically open on the screen.

When the reminder is triggered, the selected file will be opened in the application that supports it. If you have, for example, several text editors on your Mac, then the file will open in the default one.

After that, you can set up a simple reminder time, or use recurring reminders (every month, every week). This can be very useful for reminders about keeping all kinds of diaries, filling out accounts, tables and other documents that need to be edited regularly.

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If for some reason the file does not open at the right time

– go to Calendar -> Settings -> Alerts… Make sure next to the options “Show shared calendar messages in Notification Center” and Show invitation messages in the Notification Center there is a check mark.

Calendar settings on Mac

– click on the menu  → System Preferences → Notifications → Calendar… Make sure that “Calendar notifications”, and “Banners” and “Warnings” included.

Calendar Notification Settings on Mac

– click on the menu  → System Preferences → Notifications → Do Not Disturb… Make sure that the automatic opening time of the file does not match the time when the mode is activated. “Do not disturb”…

Do Not Disturb Notification Settings on Mac

Automatic opening of a document in the “Calendar” will not only remind you of it at the right time, but also allow you to check or print it right before the meeting.

See also:

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Filed Under: Uncategorized Tagged With: Calendar, features, Files, launch, Mac, macOS, programs, schedule, time

Google Calendar on iPhone: how to sync and set up

01/07/2020 by ALOK DAS

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Ecosystems of Apple and Google, although isolated, have many points of contact. Many iOS users have a Gmail account and keep their work schedule on Google Calendar. Events marked on Google Calendar can be seen in the built-in Calendar app on iOS, available for your iPhone. Make it easy.

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How to sync Google Calendar with your iPhone

To synchronize this Google service with the built-in Calendar application, you will need to add your account in the menu “Passwords and accounts” applications “Settings” on iOS. Here’s how to do it.

1. Launch the application “Settings” on the iPhone.

2. Go to the section “Passwords and accounts”.

Google Calendar on iPhone: how to sync and set up

3. Click “New Account”.

4. Select Google and on the login page, follow the instructions to enter the service using your Gmail address and your password, as well as two-factor authorization (if it was enabled).

Google Calendar on iPhone: how to sync and set up

5. After logging in, you will be taken to a page with your Gmail email address at the top and some options. Choose which specific Google services: mail, contacts, calendar, and notes you’d like to sync with your iPhone. If you need to synchronize only “The calendar”, then other services can be turned off by setting the corresponding switches to Turned off. Make sure that “The calendar” included. If the account is being set up for the first time, then after the actions are completed, click “Save”.

Google Calendar on iPhone: how to sync and set up

6. Launch the application “The calendar” on the iPhone.

7. At the bottom of the screen, tap Calendars.

8. If nothing has been selected in the list yet, find the Google Calendar account that has just been added to your iPhone and select it. A checkmark will appear next to this item, and Google Calendar entries will immediately appear on the iOS work calendar.

Google Calendar on iPhone: how to sync and set up

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Best 3rd-party calendar apps for iPhone

If for some reason the standard application The calendar something doesn’t suit you on iPhone, try installing the “native” free Google Calendar application. In addition, we recommend paying attention to popular paid organizers. Calendars 5 and Awesome note 2.

See also:

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Filed Under: Uncategorized Tagged With: Calendar, Google, iPhone, set, Sync

10 little-known “Calendar” chips on the Mac. You can run applications on a schedule

23/01/2020 by ALOK DAS

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The main feature of the built-in “Calendar” Mac is tight integration with other standard Apple programs. That is why it is very difficult to replace it with third-party applications: yes, they have their own chips, but they do not reach the general level.

The “Calendar” has quite interesting features that are definitely worth a try. We selected the 10 most useful uses the site edition. Here they are.

1. It is very convenient to interact with the voice calendar

What to do: launch Siri in any convenient way and say something like “Add an event A meeting today at 17:00. ”

Siri on Mac is convenient to use in parallel with other work. For example, while I am typing this text, I can easily plan several tasks in the “Calendar” without even opening it.

You can configure the use of the assistant through the menu System Preferences> Siri.


Using “Show Siri in the menu bar”, you can switch the display of the assistant icon near the clock

From here, you can turn on or off his voice activation using “Hello Siri”, switch “Audio Callback” and select a key combination to start the assistant.

2. You can add cases from the “Mail” and “Notes”

What to do: move the cursor to the date in “Mail” or “Notes”, click on the button with the arrow and add the case to the “Calendar” using the menu that will appear immediately.

Here is a prime example of how Apple applications work together. This is called an ecosystem, from which one does not want to leave. It speeds up the simplest actions that usually take too much time.

3. “Calendar” interacts cool with the built-in “Maps”

What to do: start typing the name of the location in the “Add a place” field and select the appropriate option.

Interestingly, the “Calendar” will automatically tighten the air temperature and outdoor conditions from the built-in “Weather”, so that you immediately understand how to dress for the event.

If you click on the geolocation thumbnail in the meeting, the Calendar will launch the Maps application and provide an opportunity to quickly build a route to a specific location.

4. You can run files on a schedule

What to do: click on the “Configure” button in the “Reminder” field while creating a new event, select the “Open File” function and decide on it, add the response time for this action.

In macOS, applications also act as files, so this feature is also valid for them.

In general, this is another convenient tool for automating your actions, with which you can once again save time.

For example, if you plan a to-do list every morning through Notes, here’s a great way to open them at a specific time.

5. You can add additional calendars to the program


Link to secondary calendar must end with .ics

What to do: use the “New calendar subscription” option from the “File” menu and add a link to an additional calendar, which can be obtained, for example, on the Calend website.

There are plenty of additional calendars on the net that you can add to a standard Mac application. They may be related to the position of the moon, faith and other factors. But most often add public holidays.


Event for Christmas created by a separate application

If you are moving between several countries, you can easily add holidays not only to Russia, but also to your neighbors.

6. Events in the “Calendar” can be filtered by duration

What to do: use the switch “Show events for the whole day” in the menu “View”.

You have the opportunity to show events that take up all day, or hide them at will.

7. All your affairs can be shown in one list.

What to do: just enter the “” “in the search bar.

Unfortunately, in the standard “Calendar” on a Mac, there is no other way to show all cases in one list. Nevertheless, and this is quite enough to see their sequence.

By the way, the search bar perfectly filters all entries in the application. For example, you can drive the phrase “Birthday” into it, and it will show all the upcoming holidays of your friends, relatives or colleagues.

8. It is possible to change the number of hours to display


As practice shows, more than 12 hours is better to set only when using a monitor with a diagonal larger than 20 inches

What to do: change this value in the “Show Xh” field in the menu “Settings”> “General”.

Most often, the “scale” of each day in the watch changes, depending on working hours. For example, someone works 8-9 hours and plans business and meetings only within the limits of and to, while others live in a free schedule.

9. You can change the number of days in the “Week” display section


To return the original number of days in a week, use the command defaults write com.apple.iCal n days of week 7

What to do: open “Terminal” and use the following command: defaults write com.apple.iCal n days of week 14 – the last digit here is responsible for the number of days in the “Week” section.

The number of days in a week depends on the duration of the planning. Someone schedules meetings only for one day, and for this there is a standard “Day” section. Others plan for three days or even a couple of weeks.


The standard option for viewing the week is 7 days


14 days in the week section


3 days in the week section

10. In the “Calendar” you can celebrate holidays for several days

What to do: create an event for the whole day, move the cursor to its edge and stretch it for the required number of days.

An event with the code name “Vacation” or “Vacation” can be extended for their entire duration to mark the days for which you can plan the most incredible things.

 

Filed Under: All Apple NEWS, MAC Tagged With: applications, Calendar, chips, littleknown, Mac, run, schedule

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