Every user of a “native” mail client for Mac has probably at least once in his life thought about creating a pre-prepared response to emails that could be sent automatically. In fact, it is possible. If, for example, you are out of the office, the macOS Mail app can automatically send a reply on your behalf.
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Of course, the program will not answer for you about the content of the letter, but it will inform the addressee that you are not there now and will reply later.
If in response to your letter you received a message like “At the moment I am on vacation, write to me after [дата] or call back [дата]”, be aware that this is the template message automatically sent by the mail client.
Below we will tell you how to independently configure automatic responses in the program. “Mail” on your Mac. Setting up auto-replies on all Macs is the same, regardless of the version of the operating system used.
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How to set up automatic replies to emails in Mail on Mac
Next, we’ll show you how to set up instant auto replies for all incoming emails.
1. Open the app “Mail”;
2. Go to “Settings” and choose “Filters”;
3. Select an option “Add filter” and name it appropriately (e.g. “Answering machine for vacation time”);
4. Specify the parameter to satisfy one or all of the conditions;
5. In the drop-down menu of the section “If” choose “Every message”;
6. Now in the drop-down menu of the section Do the following choose “Answer”;
7. Click on Reply with text message and enter the text of the automatic reply;
8. Click on “OK”and then again on “OK”to set auto reply.
By doing all of the above, you will set up an automatic reply to all emails that arrive on your Mac while you are away. You can check if the feature works by sending an email to yourself. If you receive an automatic response, it means that everything was done correctly and the function is working. By setting the options for satisfying the conditions, you can choose to send auto replies only to certain recipients, only to letters from certain domains, only on certain dates, etc.
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How to turn automatic replies on or off in Mail on Mac
Once set up, auto replies are activated automatically. You can later turn them off and then turn them back on if necessary.
1. In the application “Mail” on your Mac go to “Preferences”;
2. Select “Filters” and check / uncheck the box next to the desired filter.
As a rule, autoreplies are widely used in business, but they can also come in handy in private correspondence. For example, you have to move away from the computer for a while, but you do not want your recipient to think that you are ignoring their letters. Also, this feature is indispensable if you really ignore messages from a certain person, but do not want them to know about it.
Setting up auto replies is just one of a number of options available under “Filters” mail client for Mac. For example, you can remotely put your computer into standby mode using your iPhone, set up automatic message forwarding, add sound effects for messages from specific recipients, set up automatic deletion of specific messages, and more.