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Many popular cloud storage services support folder sharing, from the popular Microsoft OneDrive, Dropbox, and Google Drive to lesser known ones. Few people know that you can also share a folder in iCloud. In this article we will show you how to do it.
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What is it for?
Sharing folders in iCloud Drive with multiple people allows you to do a lot, from working together on complex projects to sharing a resource with a client. And sharing photos with the whole family at once will become much easier.
Anyone with access to the shared folder will see it in their own iCloud Drive and will always be able to access the latest files.
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Which application do you need to use to get a link to a folder stored in iCloud Drive
iCloud Drive offers you securely storing your files in the iCloud cloud and accessing them from your iPhone or iPad using the Files app or from your Mac using the Finder. You can also share a folder with the web version of iCloud Drive in a browser.
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How to share a folder in iCloud on iPhone or iPad
To share iCloud folders with others using the “Files»For iPhone and iPad, follow these steps:
1. Open the “Files»On your iPhone or iPad with iOS 13 or later.
2. Go to the tab Overview and in the list of sources select iCloud Drive…
3. Press and hold your finger on the desired folder on the iCloud Drive, then select “Share this“.
4. Select an item Add users…
5. Specify the sharing options, namely Who has access and Access type.
Who has access:
- Only those invited by you… Those who receive a share invitation from you will be able to access the folder. Other users, even having the correct link, but not receiving invitations, will not get access to the information.
- Anyone with a link… Anyone who has the link you want can access the iCloud Drive folder, regardless of whether the user was invited or not. Use this option with caution, especially if the folder is shared with colleagues on a confidential project.
Access type:
- Changes can be made… People who have shared this folder have the rights to upload new items to the same folder, delete individual files, update existing ones, and much more.
- View only… Users with such access rights are limited to viewing files inside the folder.
6. Select the method of sending the link for the exchange (in the screenshot below, we have selected the Mail application), and then specify the contact to whom you want to provide access to this folder.
After a user accepts your invitation, a shared folder appears in their list of iCloud Drive folders.
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How to add other users to iCloud shared folder on iPhone (iPad) or edit permissions
You can easily configure share permissions by following these steps:
1. Open the “Files»On an iPhone or iPad with iOS 13 or later.
2. In the source list, select iCloud Drive…
3. Press and hold your finger on the shared folder in iCloud Drive, then from the pop-up menu, select “Share this“.
4. Select “Show people“.
If you need to add new users, click Add people…
If you need to change Sharing options, open the corresponding menu item:
If you need to revoke access to a folder from a specific user, select him and click “Close access“.
And to disable access to this folder for everyone to whom it was shared, select “Close access»In the main menu:
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How do I copy a link to a shared folder?
In order to copy a link to a shared folder:
To the owner of the shared folder
1. Press and hold your finger on a shared folder in iCloud Drive, then from the pop-up menu, select Share…
2. In the menu that appears, select the item Show people and then go to Sharing options…
3. Press the button Link… The link to the iCloud Drive shared folder is copied to the clipboard.
Added shared folder user
1. Press and hold your finger on a shared folder in iCloud Drive, then from the pop-up menu, select Share…
2. Select an item Show people… In the menu that appears, press the button Link… The link to the iCloud Drive shared folder is copied to the clipboard.
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How to share a folder from iCloud Drive on Mac
1. Open Finder on a Mac with macOS Catalina 10.15 or later.
2. Click iCloud Drive in the Finder sidebar.
3. Right-click on the desired folder and select “Share this»→ “Share folder”…
4. Specify the sharing options, namely:
Access:
- Only invited users… Those who receive a share invitation from you will be able to access the folder. Other users, even having the correct link, but not receiving invitations, will not get access to the information.
- Anyone who has a link… Anyone who has the link you want can access the iCloud Drive folder, regardless of whether the user was invited or not. Use this option with caution, especially if the folder is shared with colleagues on a confidential project.
Access rights:
- Changes can be made… People who have shared this folder have the rights to upload new items to the same folder, delete individual files, update existing ones, and much more.
- View only… Users with such access rights are limited to viewing files inside the folder.
5. Use the sharing options to send the invite link to one or more people.
After recipients click on the share link, they can access the share.
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How to add other users to iCloud Shared folder on Mac or edit permissions
1. Open Finder on your Mac with macOS Catalina 10.15 or later.
2. Click iCloud Drive in the Finder sidebar.
3. Right-click on the desired folder and select “Share this“→”Manage shared folder“.
On this screen, you can “Add users», Configure access rights, copy the link and close the shared access to the folder.
See also:
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