How to create signatures for each individual e-mail in Mail on Mac (macOS) and use them

Nowadays, most users have multiple email addresses. One may be personal, the second – a worker, the third – for newsletters or something like that. Therefore, if you need to generate an email from a specific account or reply to a message, you are quite capable of saving some time by using signatures.

 

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In the Mac app on Mac, you can create multiple email signatures so that you have a signature for each account. There is an option to create a universal signature that is automatically applied to the account that you are currently using.

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How to create multiple signatures in the Mail app on Mac

Open the Mail app on your Mac, and then follow these steps to set up email signatures:

1. From the menu bar, go along the path Mail → Settings …

2. Select the tab “Signatures”.

3. In the left column, select the email account you want and click the plus sign below the center window.

4. In the cell of the central window, you can give the signature a name so that it can be easier to find later.

5. In the right field, enter the signature that you want to use. These can be some standard wishes and contact information, including images and links.

How to create multiple signatures in the Mail app on Mac

6. If you wish, you can check the box under the created signature so that it always uses the same font as the letter in the default. There is an option to place your signature above the text of the message itself. In this case, the signature can play the role of a kind of universal greeting.

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How to automatically apply a signature to specific email messages on Mac

Drop-down list “Choose a signature” below allows you to select the just created signature for a specific account.

How to automatically apply a signature to specific email messages on Mac

If you create multiple signatures for your account, you can select the default signature here.

How to automatically apply a signature to specific email messages on Mac

Later, when you create an email, reply to it, or forward it using this account, your signature of your choice will be substituted in the message.

How to automatically apply a signature to specific email messages on Mac

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How to manually embed email signature on Mac

If you need to independently choose the signature you need at the right time, and not apply it automatically, this is also easy to do.

In the window for creating a new letter to the right of the field “From” you will see a dropdown “Signature”.

How to manually embed email signature on Mac

In it, you should select the desired signature from those that were created for this account.

How to manually embed email signature on Mac

How to automatically apply a signature to specific email messages on Mac

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How to remove a signature from an email

If you need to remove your signature from the email you are sending, you just need to click on the drop-down box “Signature” and choose an option “Not”Or simply delete unnecessary text in the message editing window.

How to remove a signature from an email

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How to manage email signatures

All created signatures in the “Mail” will be displayed in the tab “All signatures” at the top of the left list with accounts. Since this feature allows you to see all created signatures at once, you get an easy way to quickly make changes to them, rather than clicking on each individual account.

How to manage email signatures

For example, if you need to change your name everywhere, select the tab “All signatures”and then go to each signature and make changes. Changes are saved automatically.

Here you can change the arrangement of signatures. This will be useful if you decide to use them in sequential order in the drop-down list. “Choose a signature” (in the letter itself) mentioned earlier. To move a signature in the list, just click on it, drag and drop it in the right place.

Alternatively, you can drag the signature from the tab. “All signatures” on the account field to add a signature to the required e-mail address.

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Delete Signature

If you need to delete a previously created signature, click the account in the left column of the signature editing window, find the required element in the center and click on it, and then click the button with a minus sign under this field.

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Creating a personal signature for the letter is a convenient feature. But in the Mail application on the Mac, you can create several of these elements at once, which will save time. As a result, your signature may consist of a name, website address, email address, phone number, image, or whatever you always mention at the end of the letter.

Do you use this functionality of the Mail application on a Mac? Tell us about your experiences.

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